آخر اعلانات المناقصات

REQUEST FOR PROPOSAL

TO:

DANCHURCHAID INVITES CANDIDATES TO SUBMIT A PROPOSAL FOR SOLAR WATER PUMPING INSTALLATION.

Dear Sir/Madam,

We are pleased to notify you that we invite you to submit a proposal for the Well drilling and solar power installation.

Please find enclosed the following documents which constitute the Request for Proposal:

A – Instructions

Annex 1:  Technical Specifications.

Annex 2:  Proposal Submission Form

Annex 3: Financial Proposal-BoQ_ Solar Water Pumping  in Al-Qadisiyah Village

Annex 4: Technical Brand offer Form.

Annex 5.1: Layout01 -Structural Details_Solar Water Pumping System_Al_Qadisiya

Annex 5.2: Layout02 -Structural Details_Solar Water Pumping System_Al_Qadisiya

Annex 6: General Terms and Conditions for Works Contracts – Ver3 2020.

Annex 7:  Code of Conduct for Contractors.

If this document is a PDF format, upon request, a complete copy of the above documents can be forwarded in a WORD format for electronic completion. It is forbidden to make alterations to the text.

We would be grateful if you inform us by email of your intention to submit a proposal.

INSTRUCTIONS

In submitting a proposal, the Candidate accepts in full and without restriction the special and general conditions including annexes governing this Contract as the sole basis of this procedure, whatever his own conditions of services may be, which he hereby waives. The Candidates are expected to examine carefully and comply with all instructions, forms, contract provisions, and specifications contained in this Request for Proposal.

A.1.                  Scope of works

The Works that may be required by the Contracting Authority are described in the Technical Specifications in Annex 1, and BoQs as presented in Annex 3.

The Candidate bears sole liability for examining with appropriate care the Request for Proposal, including those design documents available for inspection, and for obtaining reliable information with respect to all conditions and obligations that may in any way affect the amount or nature of the proposal or the execution of the Works. In the event that the Candidate is successful, no claim for alteration of the proposal amount will be entertained on the grounds of errors or omissions in the obligations of the Candidate described above.

The Candidate shall offer the totality of the Works described in the Terms of Reference. Candidates offering only part of the required Services will be rejected.

A.2.                  Cost of proposal

The Candidate shall bear all costs associated with the preparation and submission of his proposal and the Contracting Authority is not responsible or liable for these costs, regardless of the conduct or outcome of the process.

A.3.                  Contractual conditions

The terms and conditions of the Contract which will be entered into between the Contracting Authority and the selected Candidate will be those contained in the Contract together with the General Terms and Conditions for Works Contracts – Ver3 2020 attached as annexes to this Request for Proposal.

A.4.                  Eligibility and qualification requirements

Candidates are not eligible to participate in this procedure if they are in one of the situations listed in article 59 of the General Terms and Conditions for Works Contracts – Ver3 2020.

Candidates shall in the Proposal Submission Form (Annex2) attest that they meet the above eligibility criteria. If required by the Contracting Authority, the Candidate whose proposal is accepted shall further provide evidence satisfactory to the Contracting Authority of its eligibility.

As a rule, the timely arrival of a proposal with the Contracting Authority is the Candidate’s responsibility. Irrespective of the reason, proposals arriving after the deadline for the submission of proposals, will be considered late and thus rejected.

Candidates are also requested to certify that they comply with the Code of Conduct for Contractors (Annex 8).

A.5.                  Exclusion from award of contracts

Contracts may not be awarded to Candidates who, during this procedure:

(a)   are subject to conflict of interest.

(b)   are guilty of misrepresentation in supplying the information required by the Contracting Authority as a condition of participation in the Contract procedure or fail to supply this information.

A.6.                  Documents comprising the Request for Proposal

The Candidate shall complete and submit the following documents with his/her proposal:

Ø  Annex 1:  Technical Specifications.

Ø  Annex 2:  Proposal Submission Form

Ø  Annex 3: Financial Proposal-BoQ_ Solar Water Pumping  in Al-Qadisiyah Village

Ø  Annex 4: Technical Brand offer Form.

Ø  Annex 5.1: Layout01 -Structural Details_Solar Water Pumping System_Al_Qadisiya

Ø  Annex 5.2: Layout02 -Structural Details_Solar Water Pumping System_Al_Qadisiya

Ø  Annex 6: General Terms and Conditions for Works Contracts – Ver3 2020.

Ø  Annex 7:  Code of Conduct for Contractors.

Candidates are required to sign, stamp and submit all the Annexes indicating acceptance to strictly maintain these requirements in the event they are selected.

The contractor must have and submit a copy of the valid company registration.

and any other material and information which should be provided and made known to the Contracting Authority.

The proposal and all correspondence and documents related to the Request for Proposal exchanged by the Candidate and the Contracting Authority must be written in the language of the procedure, which is English.

A.7.                  Financial Proposal

The Financial Proposal shall be presented as an amount in USD in the Financial proposal-BoQ Form Annex 3 and in the Proposal Submission Form in Annex 2. The remuneration of the Contractor under the Contract will be on a global basis. The financial proposal must be presented as a global price and be submitted using the table in the Proposal Submission Form for the Totals and the Unit Break down prices must be presented on the Bill of Quantities Form.

The amounts entered in the Bill of Quantities will be used for calculating payments based on offered quantity in the finalized BoQs and interim payments and for valuing variations.

The Candidate will be deemed to have taken full account of all requirements and obligations, whether expressed or implied, covered by all parts of this Request for Proposal and to have priced the items in the Bill of Quantities accordingly. The amount must therefore include all incidental and contingent expenses and risks of every kind necessary to construct, complete and maintain the whole of the Works in accordance with the Contract. Unless separate items are provided in the Bill of Quantities, rates and sums include all costs involved in the various items in the Bill of Quantities. The item descriptions given in the Bill of Quantities will in no way limit the Contractor's obligations under the Contract to provide all the works described elsewhere. Notwithstanding any limits which may be implied by the wording of individual items, the amounts entered will be deemed to be works that are complete in every respect.

VAT and/or any sales tax applicable to the purchase of works shall be indicated separately in the proposal

A.8.                  Variant solutions

Variant solutions will not be taken into consideration.

A.9.                   Subcontractors

If the Candidate intends to use subcontractors, he/she shall state in the Proposal Submission Form in Annex 2 their names, qualifications, role and duties in the performance of the Contract and the Candidate shall specify the parts of the Works, which will be executed by the subcontractors. The Candidate shall have the liability to ensure that subcontractors satisfy the eligibility requirements specified in article A.4 and qualification requirements

A.10.                Joint ventures or consortia

If a Candidate is a joint venture or consortium of two or more persons, the proposal must be single with the object of securing a single contract, each person must sign the Request for Proposal, and all such persons shall be jointly and severally bound by the proposal and any resulting contract. Only one of such persons shall be designated in the Proposal Submission Form to act as leader with authority to bind the joint venture or consortium. For the purposes of performance of the Contract, the joint venture or consortium shall act in accordance with the provisions of the General Terms and Conditions for Works Contracts – Ver3 2020.

A.11.                Site visit

The Candidate shall visit and examine the site of the works and its surroundings for the purpose of assessing, at his own responsibility, expense and risk, factors necessary for the preparation of his proposal. The Candidate shall arrange with the Contracting Authority the granting of permission to enter upon the site, for the Candidate’s individual inspections.

at: Raqqa – Al-Tabqah – Al-Qadisiyah Village

GPS: 35.763691, 38.203896

A.12.                Laws of the country of works’ execution

By submitting his/her proposal the Candidate is deemed to have knowledge of and to have taken into consideration all relevant laws, acts, and regulations of Northeast Syria that may in any way affect or govern the operations and activities covered by the proposal and the resulting Contract.

A.13.                Validity

Proposals shall remain valid and open for acceptance for 60 days after the closing date.

A.14.                Submission of proposals and closing date

All proposals can be submitted in hardcopy by Hand to DCA Office in Raqqa or electronically by Email before closing date as indicated on the front page of this RFP.

All Email Submissions should be sent to the following dedicated and secured email address;

bid.sy@dca.dk

This email address should not be used for any other correspondence and questions to this address will not be answered.

When submissions are emailed, the following conditions shall be complied with:

•                The Reference - RFP DCA SY 26 012 shall be inserted in the Subject Heading of the email

•                Required documents shall be included as an attachment to the email in PDF, JPEG, TIF format, provided as a ZIP file

•                Submission of Offers and Proposals in MS word, Excel or any editable file format will result in disqualification of your offer

DCA is not responsible for the non-receipt of submissions by email as part of the e-Tendering process.

Hard copy RFP_DCA_SY_26 012 submissions shall be placed in a sealed envelope, marked as follows:

A.15.               Evaluation of proposal

The evaluation method will be the quality and cost-based selection. A two-stage procedure shall be utilized in evaluating the Proposals: a technical evaluation and a financial evaluation.

Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights 35% for the technical proposal, and 65% for the offered price. Each proposal’s overall score shall therefore be: St X 35% + Sf X 65%.

Technical evaluation

For the evaluation of the technical proposal, the Contracting Authority shall take the following criteria into consideration with the indicated weights.

-        Offered Quality of Materials – 20% (This will be scored based on the quality of Materials offered on the Technical Brand Form on Annex 4, DCA Shall score this based on the local availability, perception and acceptability of the offered brands)

-        Prior Experience with Solar power installation & related water/irrigation systems – 15%

Prior Experience shall be scored as per the table below