آخر اعلانات الوظائف

To support the Chief of Operations in the efficient management of HMA activities by ensuring high-quality reporting, streamlined administrative processes, and rigorous data compliance to meet donor and organizational standards.
 

1.     Responsibility 1: Operational Implementation, Reporting, and Data Management aim:

To support the Chief of Operations in the efficient management of HMA projects by ensuring activities are implemented, monitored, and reported in compliance with HI SOPs, International Mine Action Standards (IMAS), and donor requirements.

Activities:

·       Contribute to planning and preparing activities, tools, and resources; monitor implementation and resource allocation to ensure alignment with action plans and donor proposals.

·       Track activity progress indicators and expected outcomes on PM box and similar tools; contribute to project reviews and evaluations, ensuring that recommendations and accountability mechanisms are implemented.

·       Act as the focal point for HMA data; maintain and synchronize platforms (Survey 123, IMSMA), compile daily statistics into impact summaries, and produce maps or dashboards to visualize progress.

·       Support Chief of ops in the drafting and the preparation of internal and external reports; facilitate the timely transmission of operational data to national authorities (NMAC) and ensure all donor requirements are met with high-quality, verified information.

·       Ensure all physical and digital projects and HMA activities documentation are organized and archived according to HI’s Data Protection and Retention regulations.

·       Facilitate synergy between HMA teams, technical units, and support services; collaborate with MEAL (Information Management) to ensure efficient data flows.

·       Contribute to HI’s external influence as per Chief of ops direction, by communicating project progress to partners, authorities, and stakeholders, and participating in relevant networks as required.

·       Undertake any other related duties as assigned by the Line Manager to support operational requirements.

2.     Responsibility 2: HMA Resource Planning & Logistic / Supply Chain Management.

Ensure that the Stock is well managed, that the necessary quantities of supplies are delivered and that employees are accountable for the supplies received.

Activities:

·       Develop and maintain operational resource plans, ensuring the strategic allocation of human resources and technical equipment to Clearance/EOD and Community Liaison (CL) teams in alignment with deployment schedules and project work plans.

·       Under the direction of the Chief of Operations, initiate and track Purchase Lines (PLs) for all HMA-specific technical equipment and consumables.

·       Ensure the timely acquisition of tools to maintain operational tempo and prevent field downtime.

·       Monitor the condition of technical assets (e.g., detectors, PPE, EOD tools) and coordinate closely with the logistics department for scheduled maintenance, calibration, or replacement.

·       Ensure all procurement requests align with specific donor budget lines (e.g., GFFO, CDCS, etc…). Verify that donor visibility requirements (logos/branding) are integrated into the procurement of field gear and equipment.

·       Supervise the HMA operational stock by maintaining an efficient tracking system for all incoming and outgoing items.

·       Manage the physical stock, ensuring it is secured according to defined operating hours.

·       Serve as the focal point for the logistics department to ensure the "last-mile" delivery of equipment to field teams is completed on time.

·       Manage the delivery of materials and consumables based on needs validated by the Chief of Operations. Maintain a detailed logbook for all movements; ensure that requests are only accepted by authorized personnel (e.g., Chief of Operations, TFMs).

·       Undertake any other related duties as assigned by the Line Manager to support operational requirements.

3.     Responsibility 3: Operational HR & Administrative Coordination

Aim: To ensure seamless administrative and HR support for the HMA department, ensuring all field personnel documentation is compliant, up-to-date, and effectively communicated between Operations and Support departments.

Activities:

·       Coordinate and track leave requests for all operational staff;

·       manage daily attendance sheets to ensure accurate operational planning.

·       Support Field teams in finance requests and other financial claims to the HR/Finance staff in a timely manner.

·       Act as the focal point for reporting sick leave and unauthorized absences within the teams on a daily basis or as requested by HR and Chief of ops.

·       Immediately notify the HR, HAS and Chief of Operations of any work-related accidents or incidents, ensuring the correct HI and insurance protocols are followed.

·       Facilitate individual HR requests for field staff to ensure they maintain the necessary legal status for deployment.

·       Assist in maintaining confidential "soft" and "hard" copies of operational staff records in line with HI’s data protection policies.

·       Undertake any other related duties as assigned by the Line Manager to support operational requirements.