آخر اعلانات الوظائف

Accountabilities

·       Write and/or check official letters, reports and other documents related to the Mission

·       Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.

·       Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.

·       Take and prepare minutes of meetings.

·       Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.

·       Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.

·       Manage office stationary supply and place orders on time to avoid running out of stock.

·       Supervise the printing of copies and binding of documents.

·       If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition

·       Inform supervisors in the case of any incident / problem.

• Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.

·       MSF Section/Context Specific Accountabilities

·       Ensure welcome package to the mission is up to date and timelly shared. Proactively check if any documentation is missed or needed to be updated.

·       Responsible for IMS briefing/debriefing (including schedule, sharing material and follow up).

·       Prepare all the required document for border crossing and ensure that all documentation is properly done and shared among the relevant staff.

·       Responsible for room allocations/follow up in coordination.

·       Supervise Cook/cleaners in coordination, distribute tasks and roster plan.

·       Being in charge of the preparation of per diems, modes of telecommunication for visitors.

·       Support HR in recruitment whenever needed.

·       Manage border crossing for IMS&LRS (Get approvals on time and follow up all movements). Manage border crossing for IMS&LRS (Get approvals on time and follow up all movements).

·       Manage food pot for GH (open & close advances, cash management in respect to food pot).

·       Organize DW to cover domestic team leaves (prepare request, time sheet, and payment).

Education

Secondary education and secretarial related studies

Experience

Desirable working experience of two years in similar jobs

Knowledge

Essential computer literacy (word, excel and internet)

Language

Essential, mission working language and local languages.

Competencies:

·       Results.

·       Teamwork.

·       Flexibility.

·       Commitment.

·       Service.

·       Cultural.