آخر اعلانات الوظائف

Accountabilities :

·       Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:  

·       Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests

·       Procurement:  Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints

·       Transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.

·       Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital

·       Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs

·       Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work), drawing up working schedule

·       Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

·       Supervising Purchase Officer and Storekeepers

• Archives documents on SharePoint according to organization standards.
• Ensures all IRs from departments have correct codes and descriptions to reduce order processing errors in Unifield.
• Processes orders based on team priorities and market constraints.
• Negotiates with suppliers to secure the best price and quality.
• Together with the storekeeper ensure all log stocks are recorded in Unifield.

·       Follows up with coordination on cargo procedures and ensures timely receipt and sending of the freight packing list and waybill.

• Occasionally support, if needed, the storekeeper at the warehouse during freight reception to accurately count parcels according to the packing list and separates logistics and medical items as needed.
• Shares order updates with all relevant Project Heads of Department (HoD), Managers, and Supervisors, including lead times and estimated delivery dates on a constant basis
• Work with the line manager to prioritize shipments for the projects.
• Ensure all shipments leaving the warehouse are properly labeled and accompanied by a Packing List and Freight Manifest (or WayBill or Release Note).
• Sharing shipment documents the day before the truck/car departs.
• Reports any damaged or missing items on the time of reception.
• Coordinate with the Logistics Department to ensure transport availability.

Education

·      Bachelor degree in Administrative.

Experience

·       1-2 years in MSF Logistics /supply Department, previous experience in supply chain activities related jobs

·       1-2 Supply chain experience in Logistics/supply  Department  in other  INGOs

Language

·       Essential English language. Desirable local language

Knowledge

·       Computer literacy

Competencies:

·       Results and Quality Orientation

·       Teamwork and Cooperation

·       Behavioral Flexibility

·       Commitment to MSF  Principles

·      Stress Management