آخر اعلانات الوظائف

Administrative:

·       Assist the Field Manager in the administrative procedures regarding local authorities, partners and other NGOs.

·       Prepare monthly administrative, HR and finance reports as required.

·       Monitor lease expiry dates and support timely renewal processes.

·       Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with the NGO and donor requirements.

Human resources :

·       Follow up on national staff attendance, contracts and payroll documentation.

·       Assist if needed the HR and Administrative Supervisor in supporting the implementation and update Conditions of Employment, Internal Regulations and salary scales to ensure legal compliance.

·       Assisting if needed the HR and Administrative Supervisor in the follow up and support of legal requirements.

·       Assist the HR and Administrative Supervisor in the administration of disciplinary and grievance processes if needed.

·       Maintain and regularly update HR filing systems, support periodic reviews to ensure compliance of HR documentation, and undertake corrective measures if needed.

·       Follow-up of employees' compliance with the Organization's regulations .

Finance and Accounting

·       Assist in maintaining petty cash and processing operational cash transactions, ensuring availability of funds and compliance with required security procedures and cash handling standards.

·       Support regular cash reconciliation processes by verifying cash balances and reporting any discrepancies to the Finance Officer/Line Manager.

·       Process supplier payments upon proper authorization, ensuring compliance with approved agreements, procurement procedures, and organizational policies.

·       Assist in the preparation and processing of staff salaries and allowances, ensuring that statutory deductions are correctly applied and submitted to relevant authorities in coordination with HR and Finance teams.

·       Ensure that all financial transactions are processed in line with NGO financial guidelines, internal procedures, and donor requirements.

·       Record all cash movements accurately in the cashbook and accounting system (POSTBACK or other applicable systems).

·       Verify that all invoices are accurate, properly documented, and fully aligned with approved Purchase Orders (POs) before processing payments.

·       Assist in ensuring that correct budget codes and financial allocations are accurately recorded in financial documentation and Monthly Requests (MRs).

·       Support the preparation of accurate monthly financial reports and expense sheets within the required deadlines, ensuring completeness and consistency of records.

·       Assist in collecting cash forecasts from budget holders and logistics teams, and contribute to the consolidation of monthly cash needs for the country programme to ensure timely fund transfers and adequate cash availability.

·       Support payroll preparation for national staff, including short-term and casual workers, by collecting required data and assisting in the preparation of monthly payroll lists and payment schedules.

·       Assist in the preparation of documentation and provision of financial records for internal and external audits in compliance with donor, HQ, and legal requirements.

·       Follow internal financial control procedures and contribute to ensuring compliance through the use of standardized formats and established guidelines.

·       Report any suspected discrepancies, fraud, or irregularities immediately to the Finance Officer or line management.

Education:

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources or another relevant field.

2. Professional experience:

• 2 years’ experience in a finance / administration position.

• 2 years’ experience in a not-for-profit organization.

3. Skills and qualities required:

• Strong communication skills.

• Empathy.

• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.

• Good command of English (both spoken and written).

• Ability to work under pressure.

4. Skills and qualities appreciated:

• Team-player with good inter-personal skills and cross-cultural understanding.

• Able to solve problems independently.

The employee shall respect Médicos del Mundo - España schedule and Terms and Conditions of Employment and is expected to be available anytime to answer to an emergency and be flexible and available beyond normal working hours if requested.

This job description can be modified according to changes in MdM activities or in the context. It can be amended at any time after mutual consultation, in order to fit the requirements of the programs.

Made in English in two original copies, one for the employee and one for MdM.