آخر اعلانات الوظائف

Coordinate and oversee the day-to-day administrative and operational activities of the PSS Center.

Ensure that the center is adequately organized, functional, safe, and ready for the delivery of planned activities.

Maintain and regularly update center schedules, attendance records, activity plans, and other required administrative documentation.

Coordinate the use of rooms, facilities, equipment, and other center resources.

Ensure that center activities are implemented according to the approved schedule and project plan.

Act as the main administrative focal point between the center team and the Project Manager/PSS Supervisor.

Coordinate the daily work schedule of center staff and facilitate effective communication among team members.

Follow up on staff attendance, punctuality, leave, and other administrative matters in coordination with the relevant supervisor and HR.

Organize and facilitate regular team meetings and ensure that key actions and decisions are documented and followed up.

Support the team in identifying operational challenges and escalating issues to the appropriate supervisor.

Ensure that staff have the necessary information, materials, and logistical support to conduct their activities effectively.

Support the registration and scheduling of beneficiaries participating in PSS activities.

Maintain accurate attendance and participation records and ensure that required documentation is complete and securely maintained.

Coordinate beneficiary appointments and activity schedules while ensuring confidentiality and respectful treatment.

Support communication with caregivers and community members regarding center schedules, services, and activities.

Monitor attendance and identify repeated absences or operational issues and report them to the relevant supervisor.

Maintain organized and up-to-date administrative files and records related to the center.

Compile attendance sheets, activity records, staff records, and other required documentation for reporting purposes.

Support the preparation of regular activity updates and administrative reports.

Ensure timely submission of required documents to the Project Manager/PSS Supervisor.

Maintain confidentiality of beneficiary and staff information and ensure that documents are stored securely.

Coordinate with logistics and procurement teams regarding the center's operational and material needs.

Monitor the availability of stationery, activity materials, cleaning supplies, and other required items.

Report damaged, missing, or insufficient equipment and supplies to the relevant department.

Support proper use and safeguarding of center assets and equipment.

Follow up on maintenance and facility-related issues and ensure they are reported and addressed in a timely manner.

Ensure that all center activities are conducted in line with organizational safeguarding, protection, PSEA, and code of conduct policies.

Promote a safe, respectful, inclusive, and child-friendly environment within the center.

Immediately report any safeguarding, protection, or other serious concerns through the appropriate reporting mechanisms.

Ensure that beneficiary information and personal data are treated with strict confidentiality.

Support the implementation of feedback and complaints mechanisms at the center.

Maintain effective communication with the Project Manager, PSS Supervisor, program team, MEAL, HR, Logistics, and other relevant departments.

Coordinate with relevant community representatives and stakeholders when required and authorized.

Support monitoring visits and provide requested center documentation and information.

Participate in project meetings, trainings, and coordination sessions as required.

Perform any other related duties assigned by the supervisor.

University degree or institute diploma in business administration, management, social sciences, education, psychology, or another relevant field.

At least 2 years of relevant experience in administration, center management, project coordination, or similar roles, preferably within humanitarian or development settings.

Previous experience working in community centers, PSS centers, education centers, or similar humanitarian facilities is an advantage.

Good organizational, coordination, and administrative skills.

Strong communication and interpersonal skills.

Good computer skills, particularly Microsoft Word and Excel.

Ability to maintain accurate records and prepare basic administrative reports.

Ability to prioritize tasks and work effectively under pressure.

Ability to work independently and as part of a multidisciplinary team.

Strong attention to detail and commitment to confidentiality.

Good understanding of safeguarding and protection principles.

Commitment to humanitarian principles and organizational policies.

Previous experience working with an INGO or humanitarian organization.

Experience supporting PSS, protection, education, or community-based programs.

Experience managing or coordinating a community or service delivery center.

Knowledge of humanitarian standards and safeguarding principles.

Previous experience working in fragile or conflict-affected contexts.

Good knowledge of the local context and community dynamics.