آخر اعلانات الوظائف

Procurement Management
•    Ensuring Concern and donor procurement procedures are implemented
•    Development of all project procurement plans with the support from the Logistics Coordinator which will be prepared prior to and implemented immediate at the start of each new project
•    Ensuring supply and construction contracts done under local procurement are both technical and legally sound
•    Negotiating with major suppliers and implementing long-term agreements with for frequently purchased items for those which can be carried locally
•    Reviewing and updating (Supplies Requests) SR tracking sheet in order to give visibility to requestors on the status of the requests
•    Maintaining the contract tracking management sheet
•    Check deliveries follow-up of each procurement contracts
•    Ensuring that procurement files are stored electronically as per Concern and Donor regulations in each base and saved regularly
•    Prepare procurement documentation (e.g. contracts, tender documents, etc.) as and when required, ensuring adherence to their provisions, seeking support where necessary;
•    Nominate members of Purchase Committees (PC’s) for each office in liaison with the Log Co for OD approval and support the Log Co in training the PC
•    Responsible for Request for Quotation/Invitation to tender launching, bids analysis, contract development and contract management.
•    Carry out market surveys for both NES and KRI for main project materials and supplies. Nurture relationships with suppliers, , ensure the best prices for goods and services on behalf of Concern
•    Reinforce current procedures and the quality of Concern internal control, based on international best practices, donor requirements and results of internal and external Audits
•    Accountable for overall compliance with the Concern procurement manuals, procedures & policies.
•    Communication with field / area office(s) via e-mail, MS Teams or cell phone in order to provide on time procurement supports.
•    Have a clear understanding of the Concern procurement manuals and donor regulations and policies and assist in advising program and office management on required practices and procedures;
•    Adhere to all Concern procurement policies and procedures as per the Concern Procurement Manuals. Advise supervisor and colleagues on solution-oriented methods to conduct large and intense procurements while adhering to policies timelines
•    Conduct frequent market surveys and maintain a strong knowledge of the local market in Syria;
•    Coordinate with Finance Department to ensure that payments to vendors has been made on time and without any unnecessary strain on the financial system of Concern.
•    Closely work with the Logistics Coordinator and Systems Director to identify the gaps in procurement system and suggest improvements.
•    Develop and manage a list of prequalified suppliers and approved suppliers list as per Concern Procurement Manual
•    Supervise procurement staff under your line management
•    Other duties as assigned
Programme Support:
•    Provide technical leadership and advice to department staff and to managers in all locations on specific procurement issues
•    Support in budgets and procurement plans preparation at proposal stage provide feedback on costs where necessary
•    At the developing stage of all proposals identify and communicate all donor-specific procurement requirements to the relevant personnel in all departments to ensure compliance throughout the duration of the project
•    Support in the procurement aspects of donor reports
•    Regularly hold meetings with Grant/budget holders to discuss procurement plans progress and update as necessary – usually every month as a minimum

People Management
•    Leading and managing procurement team by capacity building, on-the-job training and coaching
•    Supporting the Logistics Coordinator in job description drafting for procurement officers in order to match set up needs
•    Monitoring and regularly reviewing performance of staff against set objectives, giving corrective feedback where required and taking decisive action in the case of poor performance
•    Identifying and taking appropriate action to fill resource gaps


Reporting and Compliance
•    Review and ensure the good communication of different weekly reports on procurement, SR tracker and procurement plan.
•    Ensure that all Procurement Plans are updated on SharePoint
•    Ensure compliance with professional ethics, statutory regulations, and organizational policies and procedures
•    Perform risk management for supply contracts and agreements and works contracts
•    The procurement manager will adhere to Concern’s Programme Participant Protection Policy (P4), the Anti-Fraud and Whistleblowing Policies and will report to the Country Director if there are any suspected breeches

Essential
•    BA qualification in a relevant discipline (Supply Chain, Procurement or/ Business Studies included)
•    Minimum 5 years previous experience in a procurement role, preferably an INGO
•    Previous experience in procurements for ECHO, USAID/USG, EU, Irish Government, UK Government funded grants
•    Experience working with NGO/Humanitarian sector in supply chain departments
•    Experience in data analysis, market surveys and suppliers database
•    Excellent written and spoken English–Fluent in Arabic
•    Computer skills (MS Package), IT and technically oriented, experience with ERP procurement applications
•    High capacity to organize his/her work, and manage priorities; Attention to detail
•    Strong interpersonal and intercultural skills
•    Ability to work under high pressure and without constant supervision
•    A strong team spirit
•    Previous experience managing a team remotely
Desirable
•    Post-Graduate degree in relevant technical area
•    Experience in personnel management desired.
•    Experience in coaching or training of staff
•    Excellent negotiation skills
•    Kurdish writing and speaking
•    To be able to work under pressure and to strict deadlines
•    To be culturally sensitive and empathic to others
•    Ability to travel for long distances and work under pressure
•    A ‘can-do’ attitude