آخر اعلانات الوظائف

Reporting to the country logistics manager, the Logistics supervisor ensures the efficient management of the supply chain and facility management for the base/region/country under his or her responsibility. He or she is the point person for the logistics manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He/she ensures the optimal management of supply chain-related activities (updates resource and procurement plans, review the procurement request, finalization of specification/TOR, reviews the bidding documents, finalization of the award decision, supplier evaluation, contract management, supply chain-related KPI monitoring, cost analysis, setting sourcing strategy, lead to gain efficiency, coordination for supply chain audit and associated job). In addition, he/she oversees facility management, transport/fleet and travel management, as well as the management of assets, equipment, inventory, and maintenance, while ensuring effective handling of safety and security-related issues to support smooth and uninterrupted operations.

He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the professional development principle.

General mission

Missions / Responsibilities

Mission 1 : Management

Reference document : https://hinside.hi.org/intranet/jcms/pl1_2644589/en/manager-missions-2021-en

·       Manager as a role model : embodies HI's values on a daily basis.

·       Manager as coach for meaning : understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking.

·       Operational manager: organises the operational management of his or her team, structures the work around identified

processes, steers performance and facilitates the resolution of problems.

·       Manager 1st HR&Coach: contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour

·       Manage front desk officer, dispatch & facility officer, drivers and cleaner & cook.

Mission 2 : Participates in the definition of the logistics section of the StratOp and implements the action plan for facilities management

·       STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;.

·       RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;

·       INCIDENTS: produces incident reports for his or her sphere of responsibility;

·       INDICATORS: produces and compiles the data in the facilities management dashboard for his or her geographical area;

Mission 3: Deploys HI’s standards and contributes to it expertise and accountability within his or her remit:

·       STANDARDS: applies HI standards for his or her entire professional field with regard to policy, processes and tools;

·       LOCAL ADAPTATION: participates in adapting and contextualising these standards to meet local conditions and regulations;

·       INTERNAL CONTROL: implements internal control in his or her fields of activity;

·       ACCOUNTABILITY: applies internal rules and the rules of institutional donors in his or her fields of activity

        Mission 4: Operational implementation of logistics

4.1    Diagnostic phase – Contextual analysis:

•     Participates in analysing the programme’s logistics context (evaluation of logistics capacities, table of logistics problems associated with facility management, transport/fleet/travel management, equipment, inventory, maintenance management safety/security and other related area);

•     Analyses the logistics context of the projects (ICQ, Log performance);

•     Evaluates the capacities of the available and mobilisable resources (human and material)

4.2            Design phase – Resources planning:

•      Identifies the material resources necessary for ensuring the project’s feasibility;

•      Participates in structuring the human resources concerned by facilities management;

•      Defines the impact of the project’s requirements on the budget;

•      Structures the human resources concerned by facilities management;

•     Designs an adapted maintenance/repair plan for each project (costs, quality, deadlines);

•     Manages the human resources concerned by vehicle fleet management.

4.3    Design phase – Resources planning:

•     Plans all the means necessary for the optimal management of equipment in his/her fields of activity and geographical areas.

•     Defines the strategy and maintenance plans;

4.4    Implementation phase - Coordination:

•     Evaluates and adjusts the resources and their distribution according to the needs.

•     Compile the all-log report (EMC, VMC, BMC, GMC, Inventory, Narrative report and donor report ) and share with the line manager on the agreed time

•     Regularly visit all project sites to ensure that systems are in place and functioning and that capacity are built. Provide prompt technical support when required to logs staff within all the project(s).

4.5    Closure phase

•     Implements the on-site storage of archives or their transmission to HQ;

•     Implements the return/donation of material;

•     Provides the data needed to prepare the financial reports

Mission 5 : Facilitation of the profession sector

•      Contributes to the facilitation of the profession sector in his/her geographical area (community of practice)

Mission 6: Emergency Preparedness and Response Responsibilities

Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

Management skills

·       Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously

·       Knowing how to position oneself so things can move forward

·       Knowing how to simplify and prioritise For the description please refer to Manager 2.0

Professional skills:

Emergency preparedness and response skills

Other professional skills

Cross-cutting skills

Education

Bachelor / Masters degree in Business Administration / Management with specialization in Logistics / Supply Chain Management or other relevant disciplines.

Experience

-        Minimum 04 years of experience in Logistics /General Administration/Supply Chain is preferred.

-        Minimum 02 years of relevant experience in a supervisory role.

Additional requirement :

Communication :  Good Inter-personal communication skills in both Arabic

Computer skills : Must be excellent in: MS Excel, Word & E-mail communication.

Interpersonal skills and attitudes :

·       Autonomous, Organized, and Adaptable

·       Solution-oriented: Problem-solving and decision-making capacity

·       Applying technical and professional expertise

·       Working effectively with others

·       Team management

·       Strategic vision-oriented

·       Communicating with impact

·       Willing to travel to the field at any time required by the nature of the job

·       Able to manage stress

The position is based in: Ar Raqqa (with frequent travels to Der Ez Zour).

Starting date: ASAP