آخر اعلانات الوظائف

Partnerships

• Review partners’ financial reports and supporting documentation, providing

feedback to partners as necessary and flagging any compliance and any potential

issues to Finance Manager.

• Review regular forecasts of project budget utilization and monitors the resource

allocation and spending of the respective implementing partners.

• Monitors the budget for the implementing partners to ensure compliance with donor

requirements and WCA's policies and procedures by reviewing the BFU.

• Submit the importing tool (Agresso) based on the final approved partner financial

report to Finance Manager.

• Verify completeness and accuracy of all documentation needed, that includes 1st

reviewing, sending comments to partners, 2nd reviewing and cross checking with

program team.

• Archive and maintain record of all sub-award documentations and make it available

for review.

• Update the Partnership Tracker on a regular basis.• Supports and advises the programme team on all relevant finance issues regarding

implementing partners project management with full coordination with Finance

Manager.

• Participates in regular meetings with partner organisations to ensure that the

working relationship between them and WCA is positive, open, and conducive to the

successful achievement of agreed objectives.

• Coordinates with partner organisations to fully understand their work context and

operating environment to ensure effective support is provided.

• Review partner's instalments and payment requests.

• Maintain a filing system of partners on the SharedPoint (PFA, Budget, Amendments,

Approvals, Instalments, BVA, Forecast, Financial reports and supporting

documents).

• Lead/Participate in financial and general compliance monitoring visits to partners’

offices.

• Check project budgets and submit to Finance Manager.

• Prepare information required by auditors.

• Any other duties as assigned by Area or Finance Manager.

• Conduct/participate in partner financial and compliance monitoring visits; issue

findings with time-bound action plans and follow up to closure.

• Maintain complete partner finance files in SharePoint (agreements, budgets,

amendments, instalments, BFU/BvA, forecasts, reports, supporting docs) per

document-retention policy.

• Provide partners with written finance feedback within agreed timelines (e.g., within

5 working days of report receipt).

• Support partner audit/evidence packs and coordinate responses to audit queries.

Accountancy:

• Process petty cash and daily payments including reviewing the receipts and

eligibility.

• Review vendors’ accounts monthly and take follow-up action to clear any

outstanding balance.

• Enters accounting information into bookkeeping (Unit 4), and cross check

accurateness and completeness before submitting in a timely manner including

partners, social security, income tax, insurance, payments , Iinter company and so

on ..

• Work closely with the Finance Manager in the preparation of monthly closure.• Prepares MTA transfers and Review partner's instalments and payment requests

accordance with WCA Financial & procurement rules, regulations and according to

the signatories’ matrix.

• Assists during Audits and follows up on findings

• Review and reconcile advance payments.

• Follow up with Hawalah providers on monthly transfers and reconciliations.

• Ensures that all bookkeeping/financial documents of partners and War Child are

compiled and organized according to international auditing standards.

• Checks and verifies that all payments are done in accordance with WCA Financial &

procurement rules and regulations.

• Support in the preparation of periodic forecasts.

• Involved in the budget creation process in cooperation with the relevant team.

• Identifies and manages financial risks by tracking irregularities in financial

documents or idenfifying potential compliance issues.

• Conduct monthly cash counts and ensure segregation of duties and safe custody

are maintained.

• Prepare monthly cash-flow forecasts and cash requests aligned to implementation

plans.

• Ensure tax deductions and filings are accurate and timely; liaise with relevant

authorities as needed.

Financial Admin and other tasks

• Ensure finance processes fully support the activities of the projects.

• Provide data and analysis as requested by Finance Manager.

• Maintain accurate files for supplier invoices, staff expenses claims, petty cash and

credit card expenses.

• Support with scanning and electronic filing of financial documents and receipts

• Provide project budget information and financial reports to project staff as

requested

• Result: Finances are handled in such matter that all financial documents are done

according to international auditing standards

• Manage office supplies inventory (stationery, IT accessories, consumables) and

ensure timely replenishment.

• Coordinate with vendors and service providers (cleaning, maintenance, utilities).

• Manage the driver’s schedule to ensure timely availability for staff pick-ups, drop-

offs, and official travel needs.• Manage the Driver’s service contract (contract file in SharePoint, validity/expiry

dates, agreed rate, scope of services); initiate renewal 30 days before expiry and

ensure all required documents are current.

• Prepare the Driver’s monthly service payment request (per contract and approved

timesheet), ensure correct coding/donor eligibility,

• Support staff travel logistics (per diems/SCAs, advances, settlements) in line with

policy.

• Ensure all finance and admin documents are scanned and filed electronically in

SharePoint within 5 working days of the transaction.

• Lead the renewal of War Child’s legal registration in Northeast Syria in coordination

with the Area Manager – NES (and Country Office as needed): prepare and submit

required documents, liaise with relevant authorities, track timelines, and secure

approvals.

Knowledge and Experience

• Preferably to have degree in Accounting or similar degree.

• Three years’ experience in similar positions with an NGO for an EU- or

UNICEF/UNHCR funded project is preferable (if possible, UNIT 4 package).

• Preferably previous experience working with children/refuges/vulnerable

populations.

Skills and Competencies

• Strong computer skills, Microsoft office and especially Excel.

• Fluency in Arabic and English.

• Cultural sensitivity.

• Result-oriented.

• Attentive to detail and cost-conscious.

• Works well in small team.

• Flexibility.

• Strong multitasking and time management skills