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Goal/Purpose:

Under the supervision of the NES Admin Manager, the NES Finance Responsible supports the implementation of all finance-related processes and procedures in line with organizational policies and donor requirements. He/she contributes to effective financial management across the NES region, covering the main office and sub-offices.

The role ensures compliance, consistency, and accurate financial reporting, while supporting coordination between locations. The Finance Responsible strengthens financial controls, supports budgeting and monitoring, and ensures transparent and standardized financial service delivery at the base level.

JOB

Management of the NES accounting:

·       Allocate invoices for NES expenses (accountancy review and preparation)

·       Centralize the accounting base within SAGA

·       Verify the accounting (description, accounting codes, analytical codes, monthly exchange rate)

·       Carry out a systematic monthly check of advances from each cash box (matched and unmatched)

·       Carry out transaction matching at a base level

·       Check the scanned supporting documents of base

·       Check the accountancy of the base

·       Import the journals (Excel) of the base into Saga

·       Carry out physical checks of supporting documents

·       Check cash box inventories and bank reconciliations for each Balzac

·       Ensure that the monthly accounting documents are compiled and sent to the coordination (accounting pack): accounting board, cash box inventory, bank reconciliations etc.)

·       Monitor voucher creation at base level and archives sending

·       Verify vouchers and other accounting documents to be sent to the coordination every 6 months

Cash Forecast update and support

·       Support Admin Manager in the follow-up for weekly cash needs with the base and in case of any change communicate it to line manager

·       Check the base monthly cash needs (CFF) with HR & Logistics department. Compile them & share them with the line manager

Funds Transfer to Base Through Money Transfer Agents (MTA)

·       In the absence of or when requested by line manager, share cash needs as MTA for distribution/delivery at base.

·       In the absence of or when requested by line manager, follow up MTA to ensure cash distribution/delivery is done on time, communicate any issues or delays to base.

·       Check & reconcile all ROPs before sharing with coordination team.

Administrative management of the base

·       Secure Finance documents

·       Ensure physical and digital archiving of the Finance documents according to SI procedures

·       Conduct the monthly preparation of sending the Finance archives

·       Participate in the supervision of the regulations in effect

Financial and budgetary management:

·       Support the ADMIN manager with the monthly budget follow up tool with the accountancy extraction and exchange rate and share with coordination.

·       Consolidate the budget follow up tool for the base.

·       Support the ADMIN Manager, prepare formats of financial follow up (OFU, LFU)

·       Ensure that global/master allocation board is updated after closure of monthly accountancy & share with the coordination team.

Line manager: NES Admin Manager

Line report(s) on base: Finance Officers

Functional Manager: N/A

Functional reports: N/A

Studies: 
Bachelor’s degree in finance/accountancy, Business Administration or related field (required).

Experience:

·       Minimum 3 years of experience in finance management

·       Previous experience working in humanitarian international INGOs.

Language:
 Fluency in English (both written and spoken) is required.

IT:

·       Good command of Microsoft Office applications, especially Excel, Word, and PowerPoint.

·       Experience in using FIN management systems (e.g., SAGA) is required.

Qualification:

·       Flexibility and willingness to travel between the field offices

·       Ability to work under pressure

·       Initiative, autonomy, rigor, communication