Key Human Resource Duties:

Recruitment Process:

• Ensure that all the positions have Position Request Form and Job description.
• Preparing job vacancies, screen applications, monitoring test and assisting in scheduling interviews.
• Assist with reference checks and preparing the onboarding schedule.
• Creating employee profiles.

Attendance and Timesheet Management and employee requests:

• Collect, verify, and organize employee timesheets and leave records on monthly basis.
• Reporting and attendance issues to the HR Officer.
• Respond to basic HR inquiries from staff related to policies, procedures, and benefits.
• Direct complex inquiries to the HR Officer.
• Help schedule and organize HR-related meetings, interviews, and employee trainings.

Maintain Employee Records and Document Archiving:

• Prepare and update the employment contracts, amendments and/or any other contractual document.
• Assist in updating and organizing employee files, ensuring accurate and up-to-date records.
• Requesting any missing document.
• Archive and maintain digital and physical HR documents, including recruitment files, employee personal files and administration files.
• Handle confidential employee information in a secure and compliant manner.

Payroll & Benefits Administration

• Prepare and provide all documents necessary for payroll preparation to Finance and HR & Admin Office, at the beginning of each month to ensure new information are included in payroll for that month.
• On monthly basis checking the staff attendance and their Finger prints, taking the necessary actions.
• Reviewing staff timesheets in accordance with the attendance guidelines and taken leaves.
• Collecting necessary signatures for payroll and any other related document. 

Performance and professional development

• Assist in implementing the performance management system.
• Ensuring each position has performance objectives.
• Support the line managers in determining appropriate disciplinary plans of action.
• Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets local labor laws. 

Mandatory Qualifications required

 

• University degree in HR management, business management, or related area.

• Minimum 2 years HR Management experience.

• 2 years’ experience with NGOs is required.

Languages

• Arabic : Level---- Fluent

• English: Level---- Good

Competencies:

• Being Flexible and able to handle workload.
• High attention to detail and organizational skills for maintaining accurate HR documentation.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

• Computer proficiency with Microsoft Office (Word, Excel, PowerPoint).