• Managing the recruitment process by posting job vacancies, screening resumes, scheduling interviews, and conducting initial assessments. Coordinate the selection process and facilitate new staff onboarding, including orientation, documentation, and system setup.

• Provide staff with support on HR-related matters, including benefits, policies, and procedures.

• Update the local national staff list on a weekly basis to reflect any changes in staff information, including new hires and exits. Ensure detailed documentation of any updates. Administer the performance appraisal system, ensuring adherence to timelines, and working closely with line managers to monitor and implement staff performance improvement plans.

• Maintain accurate staff records, including personal information and leave management, ensuring data integrity.

• Guide NES Team and building capacity and training when necessary.

• Registering new staff fingerprint.

• Prepare end-of-contract notification letters for staff and manage the exit process, including email deactivations and record updates for replacements.

• Establish and maintain personnel files (both hard and soft copies) for all national staff, uploading them onto the Syria Global Drive.

• Co-ordinate induction sessions on the mandatory trainings for all staff and keep a record of attendance

• Provide reports on staff anniversaries, recruitment metrics, and headcount upon request.

• Maintain the Leave Tracker for Syria staff by processing leave forms, providing leave balances, and keeping the tracker up to date.

• Ensure that cases involving conflicts of interest are properly recorded, monitored, and reported to the Senior HR Officer.

• Take on additional responsibilities as required.

• Bachelor’s degree in business management or related field

• At least one year of prior professional experience in a similar post
• At least one year of experience working in the private business sector and/or in the NGO sector with programs related to HR or administration.
• Demonstrated ability to work effectively in a fast paste stressful environment.
• Ability to maintain strict confidentiality.
• Excellent computer skills (Power Point, Word, Excel, Internet/email)
• Experience in staff capacity building.
• Ability to speak and write effectively in Arabic and English
• Excellent time management and prioritization skills
• Proven leadership, team building and problem-solving skills.

• Excellent interpersonal, organizational and communication skills

SUCCESS FACTORS:

• Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities

• Demonstrated flexibility and creativity in planning and problem solving, to include identifying bottlenecks and streamlining processes

• Ability to decide, take initiative, and be accountable for results

• Awareness of and sensitivity to multi-cultural international development work.