1. Mission 1: Strategy and steering 

• Implements and monitors the action plans for HI’s financial strategy within his or her area of responsibility.
• Updates financial information and monitors financial indicators within his or her area of responsibility.
• Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.
• Helps to identify financial and legal risks for HI within his or her area of responsibility. 

1. Mission 2: Standards and expertise

• Oversees the deployment and monitors compliance with all of HI’s financial policies, processes and tools within his or her area of responsibility and, if necessary, develops specific financial tools overseen by his or her line and functional management.
• Ensures compliance with the General Data Protection Regulation (GDPR).
• Ensures implementation of and compliance with procedures for archiving financial documents and publishing and updating financial documents in the dedicated workspaces. 

1.  Mission 3: Operational implementation 

Responsibility 1: Contributes to the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations for the coordination office.

• Participates in the construction and control of coordination budgets with the budget holders.

• Produces and updates resource allocation tables (human, logistical, etc.) and communicates them to the concerned departments.

• Assists in drafting funding proposals for institutional donors and optimizes funding coverage for the coordination office (coverage of office, support costs, and staff costs) when drafting institutional funding proposals.

• Verifies funding expenditure and provides the coordination office budget holders with donor budget monitoring reports to monitors consumption rates. And issues alerts in the event of a risk of non-compliance with donor rules (flexibility, eligibility). Anticipates slippage by preparing contractual amendments with relevant stakeholders.
• Contributes to optimizing the use of HI’s own funds.
• Adheres to the deadlines in HI’s financial calendar.
• Prepares responses to questions from internal and statutory auditors.
• Ensure proper filing of donors’ documentation (contracts, amendments, communication etc.)

Responsibility 2: Carry out control of assigned hubs’ budgets and funding.

• Ensure realistic budgeting, proper expense codification, and effective budget steering in close coordination with the mission’s finance manager.
• Analyze budget follow-up on a monthly basis, provide necessary feedback to the finance manager, and collaborate to ensure effective budget management.
• In coordination with the hubs' finance teams and project managers, contribute to the budgets for proposals in line with specific donor requirements and the hub's needs.
• Assist in compiling multi-hub proposals.
• Analyze donor guidelines and advise hubs on contractual financial obligations and the application of procedures for each donor.
• Support missions in anticipating cost or no-cost extensions of donor contracts or budget amendments.
• Adhere to the Financial Calendar as defined each year, in accordance with HQ deadlines and the program's internal financial monitoring process.
• Alert the WoS Finance Manager of financial risks in the hub/program when necessary but early enough to take action.
• In case of a gap or high workload at the mission level, take over part or full responsibilities of the Finance Manager in the mission (excluding hierarchical management).
• Ensure proper filing of donor documentation (contracts, amendments, communication, etc.).

Responsibility 3: Carry out control of Program Financial reports and donor payments:

• Review the donors' financial reports of the hubs to ensure compliance with donor guidelines. If there is a gap in the hub's finance manager, the Finance Controller will generate the financial report.
• Archive the financial reports shared with institutional donors (including internal and external versions) in the dedicated storage spaces.
• prepare payment requests for donors and inform his or her line manager in the event of a (possible) delay in payments.

 Responsibility 4: Carry out the annual and mid-year financial closure

• Carry out the checklist control of analytical codes, description, prepayment, etc.) for hubs’ donor contracts.
• Ensure compliance with donor guidelines and rules.
• Produce the closure file according to the closure process.
• Contribute to the analysis of the mid and end of the year closure results.
• Follow up the donors’ payments

Responsibility 5: Support the financial transversal activities related to the program 

• Define, control, and allocate international staff costs every month.
• Ensure the technical maintenance of the finance software system and update user profiles.
• Provide proper training to mission finance staff on internal processes related to budget and financial management.
• Contribute to the harmonization of processes and the sharing of information and knowledge, including developing training material and organizing conference calls on specific topics.
• Assist the WoS Finance Manager with any additional tasks within the scope of responsibilities to accomplish program objectives.