Project Management, Planning, Implementation & Monitoring

• Develop and maintain comprehensive and detailed project implementation plans, that guide all staff and

partners involved in a project and ensures timely completion of core activities, making use of the

appropriate War Child tools and templates.

• Proactively set up and lead kick-off, progress review and grant closure meetings, ensuring clear

communication of objectives, responsibilities, and outcomes to all participants.

• Oversee (partner-led) implementation of War Child projects, ensuring that programmatic objectives are

achieved effectively, on time and within budget, while maintaining high quality standards.

• Closely and consistently monitor project progress against indicators and plans, ensuring that challenges are

identified early and communicated (both internally and externally) in a timely manner, design and adopt

corrective measures as needed.

• Support the Area Manager, the designated budget holder, in all forecasting and budgeting processes. This

includes monitoring expenditures, conducting variance analyses, and recommending corrective actions to

ensure full adherence to project budgets.

• Ensure timely completion and submission of high-quality donor reports, with support from relevant

colleagues, including the Technical Advisors/Coordinators and Grants Coordinator.

• Resolve complex and critical challenges arising from implementation in a volatile contextIntegrity, Program Quality & Compliance

• Act in accordance with War Child’s core values of Creativity, Inspiration, Impact and Integrity, while

ensuring these are integrated into all project activities.

• With guidance and support from relevant Technical Advisors/coordinators, work closely with the thematic

project officers to ensure that program quality standards are being met by implementing partners.

• Ensure proper mainstreaming of crosscutting issues (I.e. protection, gender, inclusion of Children with

disabilities, environmental issues) across all projects, facilitating partner access to relevant training and

development opportunities in these areas.

• Ensure compliance with War Child policies & procedures and applicable donor rules & regulations, and

timely report any (potential) compliance breaches with support from the Grants coordinator.

• Oversight of all administrative, financial and budgetary aspects of relevant grant agreements in line with

donor rules and regulations.

Liaison & Coordination

• Continuous liaison and coordination with relevant counterparts of implementing partners, ensuring on-

going communication on project implementation, operational challenges, contextual developments and

other relevant topics.

• Regularly communicate project progress to your team and relevant Country office staff, facilitating the

exchange of updates concerning technical aspects, implementation status, challenges faced, and lessons

learned during the project's execution.

• Act as the main contact person and oversee donor requests throughout the implementation phase,

ensuring timely follow-up on day-to-day inquiries or updates in collaboration with the grants team..

• Represent WCH in relevant working groups and other coordination platforms as agreed with the Area

Manager.

• Liaise with professional counterparts of (inter)national authorities and organizations, including UN agencies

and other NGOs.

Capacity Building

• Provide capacity building and technical assistance to the implementing partners, and support competency

development as needed, including facilitation of linkages to relevant learning opportunities.

• Measure project performance to identify areas for improvement on Programmatic, operational and

technical level.

• Coordinates skill building and conferences as necessary.

Management of Staff

• Effectively manages the performance of all direct reports, including constructive and performance

management through appraisals, mentoring and feedback.

• Ensures job descriptions are up to date and staff understand their roles, responsibilities and

accountabilities.

• Foster a collaborative and cohesive work environment among the staff, promoting a shared sense of

purpose and well-being, encouraging teamwork, and identifying opportunities for synergy and mutual

support.

• Provide support to direct reports in their pursuit of structured learning and development pathways,

enabling them to make valuable contributions to War Child's objectives while enhancing their own

professional and personal growth with support from technical advisor