·       Implementing a quality drugs supply system in line with organization standards

-       Participate in analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks and initiating timely procurement of medical supplies in collaboration with medical manager and medical coordinator

-       Anticipate needs for medical supplies and assist in defining and implementing strategy for local procurement if necessary in collaboration with medical manager and medical coordinator. Alert  the  medical manager as soon as the buffer stock will be used

-        Ensure procurement is in line with the organization and donors regulations especially in terms of drugs quality

·       Implementing an effective stock management

-        Create a pharmacy with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory

-        Organize  the  drugs storage according to international standards (route of administration, alphabetical order of International Non-proprieraty Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date)

-        Organise drugs and medical supplies for easy distribution and appropriate stock movement records

-        Organize a monthly physical inventory and provide the stock balance at the end of each month to medical manager and medical coordinator

-        Monitor temperature of the pharmacy on a daily basis

·       Reception and preparation of orders

-        Order reception:

ü  Check quantities and quality of the received items

ü  Make out an acknowledgement of receipt for logistics departement and HQ

ü  Integrate all the items into physical stock

ü  Fill in the stock cards for all the items as the electronic file (PHARMACIE)

-        Order preparation:

ü  Prepare and distribute the drugs according the field requests and projects needs

ü  Check the rationality of the requests

ü  Pack supply requests from the supported facilities in a timely way

ü  Update the stock cards and the electronic file (PHARMACIE) according to the stock movements

ü  Do a feedback to  medical manager in case of any problem with the orders

·       Collection and analysis of drugs consumption

-        Ensure that updated stock and consumption records can be provided upon request for any reporting

-        Assist in development and implementation of drug consumption tools in supported health facilities

-        Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform medical manager in case of any unusual consumption

• Support to health facilities and mobile teams

-        Collaborate closely with and build the capacities of pharmacy assistants of supported health facilities and mobile teams

-        Upon request, organize trainings on drug prescription and drug rationalisation for local medical staff and mobile teams staff

-        Help to assess needs in health facilities related to drugs storage and dispensation. Propose and fulfil any necessary changes required

·       Reporting and attendance to different meetings

-        Prepare a weekly activities report to submit to medical manager  

-        Compile drug consumption per month and per health facility

-        Participate in a pro-active way to the organization internal meetings (medical, security…)

OTHERS:

·       Establish good relationship with the different stakeholders in order to have a smooth implementation of MdM project

·       Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services

·       Perform other additional duties on request of the Pharmacist Supervisor and coordination team