Action for Humanity organization is dedicated to building crisis-resilient communities. guided by universal values, our mission is to respond to emergencies and critical needs through humanitarian, development, and peacebuilding initiatives that help communities survive, recover, and thrive. we believe in transforming lives for the better, working together through teamwork, perseverance, and creativity, and striving for excellence with the ultimate goal of making life better for people and the environment.
Position: Senior Finance Officer
Direct Manager position: Sr Finance Officer
Project/ Workplace: Deir Ezzor - Ar Raqqa_ Roving.
Note: Due to the urgency of this position, CVs will be reviewed on a rolling basis and the vacancy can be filled before the specified closing date.
Financial Management & Payment Processing
Provide day-to-day financial support to project, program, and support staff to ensure effective financial operations.
Review payment requests, invoices, receipts, and supporting documents for completeness, accuracy, validity, and proper authorization.
Assist with processing payments, reimbursements, cash receipts and disbursements, staff advances, and other financial transactions.
Ensure financial transactions comply with AFH policies, procedures, approved authorization levels, and donor requirements.
Identify missing, inaccurate, or non-compliant documentation and refer issues to the Senior Finance Officer.
Ensure relevant supporting documents are properly scanned and submitted to the Finance team within established deadlines.
Cash, Petty Cash & Advances Management
Support the management of petty cash and other authorized cash transactions in accordance with AFH procedures.
Maintain accurate records of cash receipts, disbursements, and petty cash transactions.
Assist with regular cash counts and cash reconciliations and report any discrepancies to the Senior Finance Officer.
Support the management and monitoring of staff advances and floats, ensuring compliance with applicable authorization and liquidation requirements.
Ensure cash and related financial documents are securely maintained.
Payroll & Staff Financial Support
Collect and review staff timesheets, payslips, and other payroll-related documentation before submission to the relevant Finance/HR team.
Ensure payroll documentation is complete, properly authorized, and submitted within established deadlines.
Assist with staff reimbursements, advances, and other authorized financial claims.
Maintain confidentiality of payroll, staff, and other sensitive financial information.
Financial Records & Documentation
Maintain accurate and up-to-date financial records and support documentation.
Ensure invoices, receipts, payment requests, approvals, advances, and other financial documents are properly filed and archived.
Maintain appropriate electronic and hard-copy financial filing systems.
Ensure financial documents are scanned at good quality and shared with the relevant Finance team in a timely manner.
Support the retrieval of financial records required for reporting, audits, reviews, or management purposes.
Reconciliation, Reporting & Compliance
Assist with cash, bank, advances, and other financial reconciliations as required.
Support the preparation of financial reports, expenditure tracking, and financial summaries.
Assist in monitoring expenditures against approved budgets and flag significant discrepancies or concerns.
Support internal and external audit processes by providing complete and organized financial documentation.
Ensure compliance with AFH financial policies, procedures, internal controls, and donor requirements.
6. Risk Management & Fraud Prevention
Support the implementation of effective internal financial controls.
Identify and promptly report financial risks, control weaknesses, irregularities, or suspected fraud to the Senior Finance Officer.
Ensure appropriate authorization, segregation of duties, and documentation requirements are followed.
Support actions to strengthen financial controls and reduce financial risks.
Teamwork, Compliance & Other Responsibilities
Work closely with the Senior Finance Officer, Finance team, project, program, administration, procurement, HR, and other relevant staff to provide timely financial support.
Provide basic guidance to staff on financial procedures, documentation requirements, advances, and reimbursements as required.
Participate in meetings, trainings, financial reviews, and coordination activities as required.
Adhere to AFH policies, Code of Conduct, Safeguarding, PSEA, anti-fraud, confidentiality, data protection, and financial management requirements.
Maintain professionalism, integrity, accuracy, and confidentiality in all financial activities.
Undertake any other relevant duties assigned by the Senior Finance Officer or line manager.
PERSON SPECIFICATION
Essential
Criterion Requirement
Education Diploma or university degree in Finance, Accounting, Business Administration, Economics, or another relevant field.
Experience Previous relevant experience in finance, accounting, financial administration, or a similar role is preferred.
Technical Skills Basic practical experience in payment processing, financial documentation, cash/petty cash management, reconciliations, advances, and basic financial controls.
Computing Good knowledge of Microsoft Word, Excel, Outlook, email systems, and other relevant office applications.
Languages Arabic — Fluency in writing, reading, and speaking. English — Good working proficiency in writing, reading, and speaking.
Communication Good interpersonal and communication skills and ability to work professionally with colleagues and relevant external parties.
Organizational Skills Ability to maintain accurate financial records, organize documentation, prioritize tasks, meet deadlines, and work with attention to detail.
Integrity & Confidentiality High level of integrity, accuracy, accountability, and ability to maintain confidentiality when handling financial and personal information.
Other Ability to work independently and as part of a team, work under pressure, follow procedures, and take initiative when required.
Desirable
Previous experience as a Finance Assistant, Finance Clerk, Accounting Assistant, or similar position.
Experience working with NGOs, humanitarian organizations, or healthcare projects.
Experience with petty cash management, cash reconciliation, staff advances, reimbursements, and payroll documentation.
Experience using accounting or financial management software.
Experience supporting audits and maintaining financial records.
Experience supporting donor-funded projects and financial reporting.
Familiarity with internal controls, fraud prevention, risk management, and financial compliance.
Familiarity with Microsoft 365 and electronic document management systems.
Experience working in a field office or humanitarian operational environment.
How to Apply: If you wish to apply for the advertised vacancy, through the following link
https://ee.kobotoolbox.org/single/d76781862baf86123e1d3062415585cc
Please List three references in the resume, including the reference’s full name, job position, contact
number and email.
Only accepted applicants by the country office based in Damascus will be contacted.
Action for Humanity is committed to maintaining all necessary measures to protect and promote the
well-being of all individuals who have a direct and/or indirect relationship with the organization and
expects all staff, volunteers, consultants and suppliers to share this commitment.
Action for humanity doesn’t discriminate in its recruitment process against any race, religion or gender and maintain a transparent recruitment process. The humanitarian intervention of Action for Humanity has no political, or religious affiliation nor has any monetary purpose.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.