HR Operations Support:

• Ensure understanding and implementation of SMART policies, procedures, Code of Conduct, and employee-related commitments.

• Support recruitment processes including vacancy announcements, receiving applications, screening, and preparing candidate lists.

• Coordinate and organize recruitment interviews with relevant managers.

• Prepare recruitment documents, interview forms, and maintain recruitment records.

• Support employee onboarding processes and introduce new employees to organizational policies and procedures.

• Prepare employee contracts and ensure completeness of personnel files including:

  • Contracts        

  • Job descriptions

  • CVs

  • Personal documents

  • Organizational policies and commitments

• Maintain and update employee databases regularly.

Employee Records & Filing:

• Maintain organized and secure electronic and hard-copy employee files.

• Ensure regular updating of filing systems and accessibility of documents when required.

• Follow up on contract expiration dates and official documents in coordination with the HR Officer.

• Maintain strict confidentiality of employee information and share data only through authorized channels.

Attendance & Leave Management:

• Monitor employee attendance, absence, and leave records.

• Prepare required attendance-related documents and coordinate with the Finance Department when needed.

• Support updating employee leave records and HR databases.

Administrative Support:

• Prepare and organize office administrative documents and correspondence.

• Support the organization of meetings, trainings, and staff-related workshops.

• Receive visitors and provide guidance according to approved procedures.

• Support daily office administrative needs in coordination with relevant departments.

• Conduct periodic visits to work locations when required.

Training & Staff Support:

• Support preparation and organization of staff trainings and workshops.

• Assist in coordinating training schedules and communication with participants.

• Support awareness of HR policies and organizational procedures.

Compliance:

• Comply with Child Safeguarding Policy, Code of Conduct, and organizational protection policies.

• Report any concerns or incidents through approved channels.

• Perform any other relevant duties assigned by the direct supervisor.