Introduction

The Sub-National Shelter/NFI Sector in Qamishli Hub is led by UNHCR, as the Sector Lead Agency, with People in Need (PIN) as the designated Co-Coordinating Partner under a Memorandum of Understanding. The Co-Coordinator works in close partnership with the UNHCR Sub-National Coordinator to ensure a well-coordinated, strategic, and effective shelter/NFI response in line with the Principles of Partnership and the six core functions of coordination as outlined in the IASC Reference Module.

2. Purpose

To support the Sub-National Shelter/NFI Sector coordination architecture by providing leadership, representation, and technical guidance to sector partners in Qamishli Hub. The Co-Coordinator ensures NGO perspectives are effectively represented, facilitates coordination with national-level structures, and contributes to strategic planning, advocacy, and accountability to affected populations.

3. Roles and Responsibilities

3.1 Coordination and Representation

• Prepare and co-chair regular Sub-National Shelter/NFI Sector coordination meetings in Qamishli.

• Represent the sector in relevant inter-sector or area-based coordination forums when delegated by the Coordinator.

• Ensure inclusive participation of key humanitarian partners, including national NGOs and local actors.

• Support and, when required, co-chair thematic or technical working groups under the sub-national sector.

3.2 Strategic Planning and Guidance

• Support the development and implementation of the Sub-National Shelter/NFI Sector strategy, ensuring alignment with the National Sector strategy and Humanitarian Response Plan.

• Integrate cross-cutting issues (e.g., protection, gender, environment, disability inclusion) into planning and implementation.

• Contribute to the Humanitarian Programme Cycle, including needs overviews, response planning, and periodic monitoring reviews.

3.3 Information Management, Monitoring, and Reporting

• Support information gathering and analysis to monitor sector progress against objectives, targets, and standards.

• Contribute to monthly 4Ws, dashboards, situation reports, and other IM products.

• Assist in identifying gaps, duplications, and response priorities based on evidence.

3.4 Needs Assessment and Analysis

• Collaborate on developing and harmonizing needs assessment tools and methodologies.

• Participate in joint assessments and contribute to the analysis of results to inform the response.

3.5 Technical Standards and Capacity Building

• Promote and disseminate agreed technical guidelines, policies, and minimum standards for shelter and NFIs.

• Support partners in contextualizing and applying these standards.

• Facilitate training or workshops to strengthen partner capacity.

3.6 Advocacy and Resource Mobilization

• Support advocacy on shelter/NFI needs and priorities with humanitarian leadership, donors, and authorities.

• Share information on funding opportunities with sector members and support partners in accessing them.

• Ensure that advocacy messages reflect field realities and evidence.

3.7 Accountability to Affected Populations (AAP)

• Ensure that coordination discussions and strategies integrate AAP principles.

• Promote mechanisms for community engagement, feedback, and participation in the shelter/NFI response.

4. Deliverables

• Regularly updated meeting minutes, partner contact lists, and activity trackers.

• Contributions to sub-national and national sector reports, dashboards, and situation updates.

• Updated gap analysis and response priority lists for Qamishli Hub.

• Documented lessons learned and good practices.

5. Accountability and Working Modalities

• The Co-Coordinator works in full partnership with the UNHCR Sub-National Coordinator, ensuring joint leadership of the sector in line with the MoU between UNHCR and PIN.

• The Co-Coordinator is seconded and funded by PIN, operating under PIN’s HR policies, while serving the broader sector in a neutral, non-programmatic capacity.

• Decision-making authority for the sector remains with the National Strategic Advisory Group (SAG) and UNHCR as the Sector Lead Agency.