Administrative Tasks

• Develop operational plans, monitor their implementation, and submit periodic progress reports.
• Collaborate with relevant internal and external entities concerning the team’s operations.
• Propose development and capacity-building programs.
• Prepare and submit regular reports.
• Suggest and implement developmental initiatives.

Technical Tasks

• Oversee the correct implementation of procurement procedures within the organization according to the organization's procurement policies and procedures, holding accountability for compliance.
• Assist in preparing and regularly updating the organization’s procurement needs list, ensuring necessary purchasing actions in coordination with relevant divisions under direct supervision.
• Supervise and assist the procurement team in drafting procurement plans for projects, conducting market surveys, and submitting reports to direct supervisors regularly.
• Ensure the availability of required supplies for all organizational units within the organization per regulations and direct supervisors’ directives.
• Participate in procurement committees and manage procurement work teams for monitoring procurement cycles within Syria and the designated geographical area in accordance with applicable regulations and in coordination with direct supervisors and other organizational departments.
• Supervise the preparation of procurement records for each grant within the designated geographical area and submit them to relevant personnel.
• Ensure procurement processes are archived both physically and electronically following standard procedures, in coordination with direct supervisors.
• Ensure donor requirements regarding procurement compliance are met within the designated geographical area under the supervision of direct managers.
• Maintain and periodically update the list of approved suppliers for the organization.
• Supervise the digital database by inputting procurement-related documents, data, and information at the organization level.
• Receive, review, and register purchase requests from requesting departments.
• Perform other duties as assigned that are relevant to the role.

Essential:

• Bachelor’s degree in economics or business Administration.
• At least three years in Supply chain (Procurement).
• Three years’ experience in INGO/NGO/Company.
• Arabic language is mother tongue and very good level in English.
• Supplier communication and data management
• Proficiency in electronic systems and ERP software
• Understanding of tenders and procurement processes
• Negotiation skills

Desirable:

• Master’s degree in economics or business Administration.
• At least Five years in the Supply chain (Procurement).
• Five years’ experience in INGO/NGO/ Company.
• Advanced level in English.