Administration Responsibilities: 

• Support Senior Admin Officer on facility assessments; this includes repair/maintenance, renovation, preparing Bell of Quantities (BoQs) etc.
• Maintain Facilities tracking sheets for all facilities
• Maintain records for office/guesthouse supplies needs following minimum/maximum stock level
• Perform and document routine inspections and maintenance activities at office/guesthouse premises.
• Ensure maintenance of safe and sanitary working and living environment at office and guesthouse.
• Conduct market survey to find and rent appropriate places for office, storage and staff accommodation as per need.
• Ensure stock cleanliness and supply designated facility areas (dusting, sweeping, vacuuming, and cleaning ceiling vents) both at office and guest house premises
• Supervise cleaners and ensure dusting, wiping, and washing of external surfaces of cupboards and shelves.
• Ensure consumable items (refreshments (coffee/tea/sugar), soap, toilet rolls, and paper towels) are replenished when required.
• Monitor the consumption of the cleaning materials and re-order in coordination with the supervisor.
• Providing regular written reports on the status of equipment and supplies.
• Undertake any other duties as may be required from time to time.

Logistics Management:

• Ensure vehicles are rented with the required capacity, condition, legal documentation and availability of tools following IRC practices.
• Maintain an up-to-date database for all rental vehicles contracts and share with line manger under intimation to Logistics officer.
• Ensure required fleet is available at Kasra office to meet program needs.
• Coordinate with program teams to submit staff movement plans and raise online transport requests enabling the supply chain to schedule vehicles for their planned activities.
• Ensure that drivers are trained in the IRC code of conduct, and they are familiar with IRC travel policy and standard operating procedures.
• Ensure that logbooks are maintained, and information entered in logbooks are verified every Thursday before close of business.
• Ensure that the log sheet record for all rented vehicles is filed in sequential order to produce auditors when required.
• Ensure vehicles are cleaned and necessary pre and post trip inspections are carried out making sure that vehicles are fit for any scheduled trip.
• Maintain complete record of drivers’ leaves and overtime according to vehicle policy.
• Ensure generators are serviced after every 100 hours (because of fuel quality issue) and service record for all generators is maintained.
• Manage to maintain logbook recording for all generators making sure that information entered by the generator operators is correct and signed.
• Coordinate with Logistic Officer Raqqa in case of any technical issues with generators and get his advice to address issues.   
• Ensure that fuel for generators is stocked following a minimum/maximum level policy to meet any emergency.
• Prepare monthly fuel consumption reports both for vehicles and generators making sure that remedial actions are taken in case of high consumptions rates. 

• Institution degree in business administration\economy, or bachelor’s degree in business administration\economy is preferable, or other relevant fields.
• Approximately 2 years of experience working in logistics.
• Previous experience in supply chain with INGO/NGOs is preferred.
• Good command of computer applications, (mainly Microsoft office and email)

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.

• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development

• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.

• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.

• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.

• Highly collaborative and resourceful; ability to establish positive working relationships with senior-level management and all other partners to maximize cooperation and productivity.

• Curiosity, a desire to continually learn and develop.

Language/Travel: 

• Arabic is required, and English is preferred.
• Regular field visits in Raqqa and DEZ.