• Work with head of operation to oversee and ensure that procurement activities are conducted in a fair, transparent and accountable manner and in compliance with the Procurement manual, donor requirements, and other reference documents as a guide. 
   
• · Daily coordination of  Aleppo office procurement activities. 
   
• · Ensures that procurements are being processed in a timely and efficient manner. Actively looks for system improvements. Seeks to solve bottlenecks or report up problems as needed.  
   
• · Oversees procurement Officer to ensure that documents are to be kept secure and strictly confidential as well as to assure that adequate measures are being taken to assure that confidentiality is maintained.  
   
• · Assist in monitoring the tendering process and ensuring the smooth running of the procurement/tender committee. Works with Procurement manager to revise and amend

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• process as needed to adapt to the changing context in line with policy. Constantly reviewing processes for potential fraud and corruption and designing new mitigation measures. 
   
• · SCAC, with support from the procurement manager keeps a close watch on large and complex procurements and tenders from receipt of PR through drafting of RFQ/Tender through to receipt of good and ensuring all documents for payment are submitted to finance in a timely manner.  
   
• · Coordinate with all projects managers and departments to ensure proper program panning and maintain excellent relationships across all departments to deliver quality support services. 
   
• · SCAC should oversee Procurement Officer in ensuring that legitimate concerns and rights of vendors and service providers are duly investigated and addressed promptly, this includes things like; due payments for performed contracts, certificates for tax deductions, complaints and other legitimate issues raised. 
   
• · Ensure that Aleppo office unit comply fully with the anti-terrorism policy and documents all screening result for future reference. 
   
• · Ensure that the procurement tracker is maintained and up to date and that all reports are completed and submitted in a timely manner. 
   

Logistics 
 

• · Oversee the day-to-day work of the Logistics Officers in charge of fleet management in across all NWS hubs and field sites to organize and plan weekly and daily passenger vehicle movements based on the movement. 
   
• · In conjunction with liaise with Safety and Security Department (SSD) on security permission related issues. 
   
• · Ensure that Logistics Officers keep track of vehicle rental contracts, drivers lists and monitor driver performance 
   
• · Work with program and SSD to organize distributions and clearances ensure timely delivery of goods to field sites. 
   
• · Ensure that the Distribution Tracker is maintained and that distributions are done in a timely manner, including working with SSD to ensure clearances and approvals are done. 
   
• · Ensure that all monthly logistics reports (fleet, generators, etc.) are prepared and submit to the Head of Area office copying in HoO in a timely manner. 
   

• I. Asset Management:  
   
• · Work with Logistics officer to refine and improve the Aleppo hub asset management system from receipt of good to disposal or donation. 
   
• · Ensure that all equipment’s/materials/furniture/fixture are tagged with asset no. 
   
• · Support and oversee Log officers in maintaining and updating the asset register form, receivable, to issue, to disposal, including asset tags, equipment issue forms 
   
• · Work with Logistics officer and Finance to ensure proper timely inventory and reporting. 
   

• II. Ware Housing:  
   
• · Take overall responsibility for all warehousing related activities, ensuring that logistics and warehouse staff are properly arranging and organizing warehouse, doing regular stock count, and ensuring safety in the warehouse 
   
• · Work closely with the Programs & procurement Teams to identify and contract Trucking and Transport companies for movements of goods and personnel. 
   
• · Ensure that all Warehouses maintain Stock related documents, such as GRN, Waybills, Bin/Stock Cards etc. 
   

Facilities Management / Admin                                                                                 
 

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Ensure that all program offices including field offices are adequately equipped with necessary supplies and equipment thus providing conducive working environment to all staff. 
 

- Ensure that the logistics team in each office has a clear plan and instructions for carrying our generator operation and maintenance 
 

- Ensure that the logistics team in each office is responsive to request from Admin Departments to carry out the office and guesthouse routine maintenance (plumbing, electric, infrastructure, furniture, etc.). 
 

- As requested by the admin team, supervise rehabilitation / construction activities to be conducted in new facilities  
 

- Oversee Admin Officer and Logistics Officers in the selection and setup of new facilities (Office/GHs)