• Prepare all payments related to Hassakeh office/guesthouse (daily drivers, labors, utility bills, etc…) and submit them in a timely manner with all required supporting documents to be processed on time.
• In charge of fleet management and transportation for Hassakeh movement needs, including verification of vehicle logsheet, driving licenses and vehicles registrations to be up to date on the record, incident reporting in case of accidents and sharing with relevant stakeholders.
• Preparing and sharing monthly fleet management reports.
• Arrange the transportation for Expat/Local travel for both staff and visitors based on the movement plan.
• Ensure close coordination with other areas fleet focal points for long trips.
• Arrange the transportation for mail (documents, equipment, etc.…) exchange between Hassakeh office and other NES offices, in coordination with relevant stakeholders and senders.
• Monthly update for all Tracking of supplies quantities, PRs and shipment orders.
• Responsible for Hassakeh office and guesthouse management (kitchen and stationery supplies, hygiene, maintenance, utility bills, etc…) to be ready for use by employees,
• idents and visitors. (Raising requests when needs occur to replenish supplies for example)
• Line manager for cleaners and daily drivers. 
• Assist supply chain officer in collecting purchase requisition from various departments for good as service and arrange for their procurement making sure that Bluemont’s interest is well regarded.
• Make sure that purchased items fully match the required specifications and prepare documentations for acknowledging receipt by end users. 
• Updating of all the trackers (GRN tracker – PR tracker – Payment Tracker –).
• Fleet management (Maintain vehicle log sheet for all vehicles, make sure that vehicle registration and driver license are up to date, and in case of any accident report will be prepared and as far as possible police report will be prepared too).
• Oversee the operations of the power generators, make sure that enough stock of diesel, lubricant and filters are available at all times to ensure the smooth operations of the generators. 
• Prepare monthly reports on fuel consumption by generators. 
• Arrange local transportation for personnel travel within the country.
• Follow up the office supplies stock and make sure that enough stock of these items is stored and prepare the necessary documentation.
• Plan the leave for the cleaner and generator operators in coordination with them and follow up it accordingly.
• Conduct market surveys in the markets when needed and requested.
• Prepare the needed documents related to the cleaner and generator operators (Time Sheet – Leave Request).
• Perform any other related duties as required.

• Additionally, work as backup for other colleagues when she/he is away from office and give all supply chain support required for Hassaka area whenever needed.

• A diploma certificate, preferably in Logistics and Procurements or administration.

• Minimum one year of prior professional experience in a similar post, extensive experience within administration, procurement, or logistical service.

• Good experience in the usage of computers and office software packages (MS Word, Excel, etc.).

• Previous experience in the Humanitarian Aid System is desirable.

• Experience working in Syria and knowledge of USAID procedure and guidelines (advantage)

• Ability to speak and write effectively in English and Arabic and good in Kurdish.

• Ability to meet deadlines and work commitment with minimum supervision.

• Excellent interpersonal, organizational and communication skills.

• Ability to stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and has a consistent behavior towards others.

SUCCESS FACTORS:

• Good work environment.

• Supervisor flexibility.

• Good communications experience.

• Accuracy in work.

• Self-discipline.

• Personal qualities: Works well in and promotes teamwork, strong community outreach skills, detail oriented, honest, flexible, and able to handle pressure well. 

Commitment: 

Every Blumont team member is expected to carry out their duties in accordance with Blumont’s code of ethics, core values, anti-harassment policy, child protection and PSEA policies.

Other Considerations:  

• Candidates will be required to provide educational certification to Blumont’s satisfaction as a requirement for this role.

• Candidates from the local area are encouraged to apply.