Financial Management

• Assist the Finance Coordinator with accounting, budgeting, and all other financial/accounting activities as directed 

• Review and process payment requests, ensuring accuracy and adherence to policy 

• Ensure all regular payments are made

• Maintain cash balance in the office safe, including conducting daily cash count, reporting any discrepancies to the Finance Coordinator immediately 

• Update the cashbook daily with transactions and advances issued. 

• Support the Finance Coordinator to prepare monthly financial reports and others as required 

• Assist in the monitoring of budgets and project spending

• Ensure accurate and complete accounting, and that relevant records are maintained

• Assist the Finance Department in complying with MAG HQ Finance policies, procedures, and regulations

• Collect time sheets and, in coordination with the HR Department, input any salary changes such as sick leave, unpaid leave, etc.

• Assist in the payroll distribution process in coordination with the Hawala company to ensure accuracy and timely payments. Once the bank account is opened , support and operate bank accounts with the support from FC/CFM.

• Assist the Finance Department in ensuring MAG complies with all statutory payment requirements and deductions.

• Collect international timesheets and ensure proper saving.

Payroll

Audit, Compliance, and Internal Control 

• Review all financial transactions in the base, following the donor’s and MAG’s requirements 

• Ensure that payments to suppliers fulfill all prerequisites, e.g., procurement procedures, watchdog, etc. 

• Facilitate and coordinate in-country audits requested by donors. 

• Support in collecting information required by the audits, including scanning documents and uploading, as requested. 

Reporting / Archiving

• Cash Forecast for Damascus Base, send to the finance coordinator every month

• Send Cashbooks and  to the finance coordinator weekly and monthly

• Maintain the physical and digital archiving of all payment vouchers, payrolls, cash counting, and other financial documents

Safeguarding

• Work in compliance with/ uphold MAG's Safeguarding framework - Policy on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy, and Policy on Modern Slavery

• Demonstrate an open and transparent way of working that facilitates a strong safeguarding culture. 

General Responsibilities:

• Work within the framework of MAG’s core values.

• Represent MAG with integrity and professionalism.

• Participate in meetings where relevant, as directed by Management.

• Apply learning from appropriate training and development programmes.

• Perform other duties as requested and assigned by the Line Manager.

• Willingness and ability to travel to other field locations as required by operational needs.