1- Program Implementation and Monitoring

Ensure effective implementation and monitoring of multisectoral projects (shelter, WASH, public

infrastructure, livelihoods, food security, cash-based interventions).

Supervise needs assessments, data collection, and analysis to inform program design and adaptation.

Ensure technical quality and compliance with BoQs, specifications, and sector standards (engineering

and FSL approaches).

Monitor project progress through:

o Regular field visits (minimum 4–5 per week)

o Review of daily/weekly reports from field teams

Identify delays or constraints and propose corrective actions (activities, budget, timelines, targeting).

Ensure beneficiary targeting and registration based on agreed vulnerability criteria.

Oversee handover processes for infrastructure works with relevant authorities (where applicable).

Ensure proper documentation, archiving, and photo reporting.

2- Manage operational Staff and HR follow up

S/He ensures the administrative HR management of his/her team) in coordination with the Head of Base /

Field Coordinator / Program Manager.

S/He ensures that her/his team complies with PUI internal rules (disciplinary management when needed).

S/He ensures a regular appraisal process for her/his team in coordination with the Head of Base / Field

Coodinator / Program Manager S/he ensures a constant monitoring of her/his team (general and technical).

S/He ensures a good communication, coordination, and information level within the team through regular

coordination meetings (or other if needed).

S/He participates in defining all Infrastructure and Habitat -related positions for the I&H team in

his/her base according to the needs and in coordination with the Head of Base / Field Coodinator

/ Program Manager.

S/He supports the Infrastructure and Habitat team in the recruitment process, (elaboration of tests,

interviews).

In coordination with the Head of Base / Field Coodinator / Program Manager and the HR

Department, s/he clearly defines the training needs of Infrastructure and Habitat team and ensures

they are able to access training and professional development resources appropriate to their skill

gaps/needs.

3- Project Financial follow up:

Support budget monitoring and expenditure tracking (OFU / budget tools).

Ensure alignment between:

o Procurement plans

o Financial forecasts

o Implementation progress

Review and validate invoices and supporting documents before submission to finance.

Contribute to budget revisions and forecasting.

4- Project Procurement follow up:

He/She, prepares all Purchase Requests (PRs), for projects under his responsability with all related

documents, B.o.Qs and all related annexes before submitting to the procurement department.

He/She, supports in attending all opening sessions related to Projects in the base in collaboration with

Procurement department and contributes in the technical evaluation of the submitted bids and check all

required related documents & experience documents attached in the offers.

He/She, follows up with PUI Procurement department, the progress of the procurement process after

launching the tender, after finalizing the awarding of the qualified contractors and ensures proper

identifying of the dates of contracts signatures

S/he contributes to analyzing bids made by suppliers for purchases with stringent technical

specifications.

In coordination with support department, s/he supports the process defining and selecting Financial

Service Provider and/or system management within the framework of Infrastructure & WaSH and

FSL programs and in line with PUI processes.

He/She supports in collecting and organizing of all signed contracts, with all related documents (site

reception certificates, materials samples table, invoices, temporary reception certificates and final reception

certificates,…)

5- Represent PUI for the project:

S/He ensures representation of PUI (with her/his team, at field level) among partners, donors and different

authorities/official entities for the areas which s/he is responsible for in coordination with the Head of Base

/ Field Coodinator / Program Manager

S/He prepares and organizes field visits with donors or official entities/ local authorities when needed in

coordination with the Head of Base / Field Coordinator / Program Manager.

Provide the Internal & External reporting of the projects to be submitted to the Head of Base / Field

Coordinator / Program Manager and to support in any required modification & inputs before validation of

reports by I&H Senior Project Manager / I&H Coordinator.

6- Support in technical design and Proposals of I&H activities and plans and all related reporting:

S/He support the Head of Base / Field Coordinator / Program Manager in providing initial proposed targets,

locations and activities, work-plans, initial assessment reports in addition to technical design & B.o.Qs

based on initial assessment conducted by I&H team and collected information collected from local partners

and relevant stakeholders.

S/He support in the technical inputs and modifications required in the functional relation with I&H Senior

Project Manager / I&H Coordinator to review and validate the provided technical documents and plans

related to submission of proposals.

S/He support the Head of Base / Field Coordinator / Program Manager in the preparation and elaboration

of required reports to be reviewed and validated technically by I&H Senior Project Manager / I&H

Coordinator.

Support Head of Base / Field Coordinator / Program Manager and Coordination team in conducting the

detail assessment of Infrastructure projects and revision of BoQ as and when needed;

S/He supports in the writing of concept notes, proposals and budgets for new projects and

extensions of projects in coordination with the Head of Base / Field Coodinator / Program Manager,

I&H SPM and I&H Coordinator.

Any other task assigned by Head of Base / Field Coordinator / Program Manager.

The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the

project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge

necessary.