The purpose of the HR and Admin Coordinator is to implement NRC’s HR systems and procedures for the NES AO. The HR and Admin Coordinator works under guidance of the Area Manager to fulfil the objectives in accordance with NRC’s mandate and country specific strategy as well provide support to admin related issues at the area office. The main objective for the coordinator is to manage and develop the Human Resource team, facilitate growth in staff, and ensure high quality performance management throughout the office in compliance with NRC’s policies and procedures.
- Line manage, train and develop the capacity of the HR and admin team on a day to day basis.
- Ensure adherence to national labour law in all HR processes and procedures.
- Advice and mediate in disagreements or conflicts between staff members.
- Coordinate with relevant partners, as: lawyers, (local) authorities and suppliers when necessary on HR related subjects.
- Share regular payroll updates and transactions with the HR Country office to ensure accurate calculations of allowances, deductions, and benefit schemes as per the set Terms of Employment; and conduct proper analysis adding any recommendations for adjustments or improvements.
- Actively coordinate on and advocate for NRC’s duty of care standards to NRC staff in the area office.
- Ensure implementation of the recruitment procedures and manage the entire process of national staff recruitment up to grade 7 at area office level. Initiate and support CO with higher-level recruitment processes.
- Responsible to ensure that the end of assignment procedures for staff are implemented at the area office (Debriefs, Exit Procedures/checklists, final clearance etc).
- Coordinate contingent workers recruitment, inductions, exit procedures for the Area Office.
- Follow up on all related personnel management, staff database, access control, attendance, leave balances, and documentation to ensure compliance of filing using hard copy personnel files and e-filing.
- Promote and ensure high quality follow up to NRC’s Performance Management Cycle, and provide policy and follow up on staff development, e.g. facilitate capacity building, career advancement and training for national staff.
- Follow up on allegations and/or breaches and misconduct of staff. Conduct needed assessments and investigations for respective cases and Implement NRC disciplinary measure procedures and take actions as appropriate and approved by the management.
- Responsible to support the area management to create and implement the area level learning and development plans and produce L&D reports and trackers for mandatory courses.
- Support with facilitating training sessions on mandatory training and capacity building activities to line managers, staff, and HR focal points in the Area.
- Office on topics related to HR operational processes and systems.
- Responsible for conducting field visits to all related sub-offices to conduct spot checks, attend related meetings, follow up on various matters and address concerns.
Admin:
- Oversee and support all administrative duties in area office and guesthouses to ensure that office is operating smoothly and manage maintenance.
- Review monthly reports: trackers (premises, electricity, water, landlines, kitchen supplies) and narrative report (e.g. LDR).
- Oversee management, maintenance, and distribution of admin stock in the warehouse.
- Ensure all supporting documents are archived as per NRC’s standard supporting documentation procedures.
- Arrange for staff and visitor’s visit to area office (flight bookings, transport and accommodations).
- Develop and maintain internal and external cleanliness standards of the office premises to ensure a good working environment.
- A minimum of 3 years of experience in the HR field in the humanitarian sector.
- Bachelor’s degree in human resources, business administration, social studies, or other related discipline.
- Previous experience from working in complex and volatile contexts.
- Documented results related to the position’s responsibilities.
- Proven knowledge and experience in leadership positions and HR team management.
- Previous experience in payroll calculations and administration.
- Fluency in Arabic and English, both written and verbal.
- Proficiency in MS Office Suite (Word, Excel, PPT, Visio) as well as the capacity to operate in databases including HRIS, etc.
- Knowledge in Syrian Labour and Social Security laws.
- Experience in Northeast Syria is desirable.
- HR knowledge in different technical areas (compensation & benefits, recruitment, training & learning and development).
- Excellent written and oral communication.
- People management & Capacity building.
- Change management, Problem solving & Organization.
- Flexibility and Ability to prioritize demands and work under tight deadlines.
- Good cultural awareness and sensitivity.
- Highly approachable, trustworthy, and confidential.
Personal qualities
- Build meaningful relations.
- Empower people.
- Act with integrity.
- Communicating with impact and respect.
- Coping with change.
- Planning and delivering results.
We can offer
We can offer:
- Duty station: NES (Hasakah) - Syria
- Contract: Till the end of 2026. Renewable, based on funding and performance.
- Salary/benefits: Grade 7 of NRC's salary scale (NRC Grade profile)
- NRC is an equal opportunity employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, or physical ability.
- We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.
- Candidates who do not provide complete and detailed information in the online application form may not be considered.
- The application deadline is 23 April 2026.
- Submit your application and CV in English, taking care to attach your latest CV.
Learn more about NRC's operations in Syria here.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.