The Awards & Budgeting Officer supports the effective management of the org’s donor-funded portfolio across Syria operations. Under the direct supervision of the Awards & Budgeting Coordinator, the position assists in pre- and post-award processes, including proposal budget preparation, financial monitoring, reporting, and compliance with donor and policies. The Officer works closely with program, finance, and operations teams to ensure budgets are accurate, expenditures are aligned with donor requirements, and financial reports are complete and timely. The role also supports internal monitoring tools such as BVAs, pipeline updates, and master budget maintenance
Budgeting and Proposal Development
- · Support the preparation of proposal budgets and budget amendments in line with donor rules and policies.
- · Assist in consolidating cost estimates from programming, HR, and operations teams.
- · Ensure proposed budgets include accurate shared costs and align with internal templates.
- · Help maintain the Country Office Master Budget and update it upon new awards or revisions.
- · Support in developing budget tools, templates, and guidance for internal use.
Award Setup, Monitoring, and Reporting
- · Support grant set up in financial systems and ensure fund codes and chart fields are correctly established.
- · Prepare monthly BVAs and pipeline updates for review by the coordinator.
- · Assist in analyzing budget variances and expenditure trends; flag potential overspending or underspending to relevant budget holders.
- · support the preparation of donor financial reports ensuring completeness and compliance before submission.
- · Contribute to grant close-out by verifying expenditures, ensuring reconciliations, and archiving supporting documents.
Compliance and Coordination
- · Ensure all budgets and reports comply with donor and the org standards.
- · Assist in reviewing IPIAs and award modifications under the guidance of the coordinator.
- · Maintain proper documentation for each award including agreements, reports, and correspondence.
- · Support communication between Finance, Program, and RMU teams to ensure accuracy and timeliness in financial management.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- · Minimum 2 to 3 years of experience in budgeting, financial reporting, or grants management within NGOs or donor-funded projects.
- · Strong analytical and numerical skills.
- · Excellent command of Excel and financial analysis tools.
- · Detail-oriented, organized, and able to meet deadlines under pressure.
- · Team player with good communication and coordination skills.
- · Fluent in English (spoken and written)
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.