Staff Performance Management, Learning & Development

Partnership Facilitation:

• Assist to identify, assess, and develop potential partnerships with local national NGOs.
• Develop and maintain strong working relationships with partners, ensuring regular communication and collaboration on the ground.
• Monitor partner performance, provide technical support and guidance through partnership team as needed, and address any partnership-related issues or challenges.
• Support the team to develop stakeholder analysis and update on regular basis.
• Lead the pre-award due diligence process with respect to all sub-awards, including through appropriate vetting, analysis of risks associated with the award, and the identification and implementation of appropriate measures to manage those risks, working with other departments as appropriate.
• Draft sub-award agreements and follow IRC internal review process of all sub-award documentation and coordinate to get all necessary approvals.
• Assist monitoring the project activities, including visits to partner organizations to ensure that project activities are implemented in accordance with the work plan and budget.
• Develop agenda and materials for grant opening meetings, in coordination with support functions and program staff, to ensure projects start with clear expectations of both parties. Brief sub-award partners on agreements, as well as IRC’s and prime donors’ rules and regulations, in coordination with the Senior Partnership Finance Manager.
• Assist partnership team to draft and follow up on partners agreement with coordination with all internal relevant units and completing the OTIS flow.
• Record the IRC’s internal Partnership Working Group meeting minutes, follow up the action points with relevant assigned team members. 

Partner Support and Capacity Sharing

• Lead in organizing and conducting PCM meetings with partners, ensuring inputs from program, finance and compliance staff are received and included, meeting minutes taken, filed, and disseminated to Program Coordinators and partners. Follow up on the implementation of action points agreed upon during these meetings. Prepare close-out letters and ensure that all requirements of the sub-award agreement have been met and that sub-award funds have been properly settled.
• Conduct monitoring visits and coordinate support for partners to address any concerns or issues that may arise. Ensure response and support plans are implemented.
• Conduct capacity assessments of partners and develop capacity sharing plans in collaboration with partnership team and Capacity Sharing focal point.
• Assist in organizing training sessions, workshops, and mentorship programs to enhance partners' organizational and programmatic capabilities.
• Provide assistance for technical support and guidance to partners, sharing best practices and ensuring adherence to IRC and donor requirements.

Documentation and Reporting:

• Maintain partner files, including filing all appropriate communication and maintaining the Sub-Award Tracker, capturing all requirements throughout the sub-award life cycle (such as scheduled payments, partner deliverables, and special requirements).

• Record the meetings with current and potential partners, share with relevant colleagues and store in IRC system for future use.
• Create monthly progress report, share with partnership team, record the agreed action points and follow up with assigned team members.
• Assist the partnership team on working with partnered project responsible and other partnership staff to review monthly/quarterly internal reports and support the drafting and compilation of partner reports into overall donor reports.