I. Grant Development & Resource Mobilization

1. Lead Proposal Development

• Lead and coordinate the development and drafting of competitive Project Proposals, Concept Notes, and technical annexes in English, ensuring alignment with the organization's strategic priorities and donor requirements. 

2. Program Design

• Contribute to the design of new programs in collaboration with technical teams through the development of Theories of Change (ToC), Logical Frameworks (Logframes), Results Frameworks, performance indicators, and risk and assumption analyses. 

3. Budget Development

• Coordinate with the Program Director, Operations Director, and Finance Department to develop project budgets that accurately reflect technical activities and comply with donor requirements. 

4. Funding Opportunity Mapping

• Conduct regular scanning and analysis of funding opportunities from international donors, United Nations agencies, and international organizations, and provide strategic recommendations to senior management on priority funding opportunities. 

5. Funding Pipeline Management

• Establish and maintain a comprehensive funding pipeline database, monitor the status of submitted proposals, and prepare periodic reports for senior management on grant development progress. 

II. Grant Management & Compliance

6. Grant Agreement Management

• Review grant agreements, analyze technical and financial requirements, ensure that project and operations teams fully understand donor conditions, and monitor compliance throughout the grant implementation cycle. 

7. Grant Cycle Management

• Organize and facilitate Kick-off Meetings, periodic grant review meetings, and close-out meetings to ensure effective implementation and compliance with donor requirements and agreed timelines. 

8. Grant Amendments Management

• Coordinate grant modification requests, including budget revisions, No-Cost Extensions (NCEs), and technical amendments, in coordination with donors and senior management. 

9. Donor Reporting

• Coordinate the preparation of donor reports, review and edit narrative reports from both technical and linguistic perspectives, ensure consistency with project indicators and financial reports, and verify timely submission in accordance with donor requirements. 

III. Partnership Management & Institutional Representation

10. Partnership Development

• Build and maintain strong professional relationships with donors, United Nations agencies, international and national NGOs, and potential strategic partners to strengthen collaboration and resource mobilization opportunities. 

11. Partnership Agreement Management

• Coordinate the preparation, review, and management of Memoranda of Understanding (MoUs), partnership agreements, and Consortium Agreements, ensuring clear roles, responsibilities, and institutional interests are adequately protected. 

12. Institutional Representation

• Represent the Foundation in meetings related to partnership development, donor engagement, workshops, and other relevant events, in coordination with senior management. 

IV. Knowledge Management & Capacity Building

13. Institutional Knowledge Management

• Develop and maintain the organization's grants knowledge management system, including proposal databases, grant agreements, donor reports, lessons learned, and reference templates to ensure accessibility and institutional learning. 

14. Grants Tracking System

• Maintain and regularly update the Grants Tracker to monitor funding opportunities, submitted proposals, active grants, reporting deadlines, and key grant milestones. 

15. Capacity Building

• Strengthen the capacities of Programs and Support Departments in proposal development, donor compliance, donor reporting, and grant management best practices through coaching, guidance, and training. 

16. Organizational Learning

Document lessons learned from grant development and management processes and disseminate best practices across departments to improve proposal quality and increase funding success rates