Duties and Responsibilities

Under the supervision of the FSL Project Officer, FSL Project Assistant responsibilities include:

1. General responsibilities:

1. Works with the local authorities to understand the market and systems within which the targeting and implementation of projects will be conducted. 

   1. Supports the Project Officer on the activities implementations and field visits (Needs assessments, beneficiaries’ selections, registrations, program verification, activities monitoring, business training provision , BoQs preparing ).

   2. Participates to and support technical assessments for potential targeting areas for defining new intervention areas. 

   3. Regular follow-up and monitoring of project activities in an organized manner, and ensure feedback receiving from beneficiaries throughout the project cycle (registration, identification of activities, distributions, and monitoring).

   4. Sensitize beneficiary communities on project objectives and activities, collect and report feedback  

   5. Support other FSL sub-sector teams in field quantitative tasks (non-technical) once needed in tense phase of FSL program.

   6. Participate in FSL assessments defined be the project manager/coordinator aligned with cluster coordination. 

   7. Protection Mainstreaming through the programming and distribution, ensuring that beneficiaries with specific needs are prioritized and additional assistance is provided when required.

1. Reporting:

1. Collects photos of program implementation and ensure that donor visibility is respected. 

   1. Assists in the identification and location of beneficiaries when requested.

   2. Draft activity reports and submit daily and weekly updates to the line manager. 

   3. Regular reporting to FSL Project Officer for any challenges identified in the field.

1.  Technical Tasks

1. Supports the implementing of FSL activities.

   1.  Training provision for beneficiaries aligned with ACTED guidance notes and training materials. 

   2. Participates to elaborate deliverables to specification and within timeline.

   3. Provide required information to relevant parties as dictated by the FSL Project Officer. 

   4. Participates in identifying and documenting best practices and lessons learned.

   5. support the FSL Project officer with preparing the relevant BoQs based on the type of activity.

   6. Making sure the field tasks is conducted according to agreed SoPs , guidelines and raise any concerns or feedback if there is any issue or gap with implementing the SoPs , guidelines .

   7. Ensure technical accuracy of beneficiary procurements in accordance with submitted action plans and invoices (for MSME activities). 

1. Administration and Other Tasks

1. Maintain an efficient, organized system of paperwork and reporting for field work, and participate in preparation of all supporting documents for cash payments. 

   1. Ensure timely departure and return from the field: this includes leaving to the field with all necessary documents and materials to complete a successful workday.

   2. To perform other duties as requested by the project and country management team.

Key Performance Indicators

• Functioning and effective communication with community, positive feedback from the targeting communities. 

• Effective and accurate data collection conducted for all field missions (if applicable).
• # training workshops have been provided to the targeting communities.
• FSL activities documents have been filled and signed in the field with accordance to ACTED compliance policies and SOPs.
• Number of lessons learned and best practices collected and documented over the past 6 months