The accountant is responsible for the regular keeping of the accounts, closing the accounts, monitoring payable and receivable accounts, identifying fixed assets, archiving supporting documents and compliance with the organisation’s standards and the country’s regulatory framework.
 

1.     Mission 1: Strategy and steering

·       Monitors and reports to Finance supervisor and functional manager on the accounting risks of which he or she is aware of and contributes towards their mitigation.

·       Helps to identify accounting and legal risks for HI within his or her area of responsibility.

·       Participates in the strengthening of partners' skills in the financial field.

2.     Mission 2: Standards and expertise

·       Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.

·       Ensures that HI’s legal obligations are met and produces the required financial documents.

·       Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.

·       Complies with the General Data Protection Regulation (GDPR).

·       Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.

·       Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

3.     Mission 3: Operational implementation
Responsibility 1: Regular keeping of the accounts

·       On a daily basis, makes entries in the accounting Information System (IS) (and in the country IS if necessary), ensuring that the descriptions of the entries are accurate and consistent with accounting allocations and that all the required fields are completed, in keeping with HI’s chart of accounts (and the country chart of accounts if necessary).

·       Take delivery of supporting documents and translating the essential elements into one of HI’s working

·       languages (French or English)

·       Formalizes requests to create or close accounts journals in the accounting IS.

·       Prepare all the documents for the monthly and annual closing of accounts.

·       Creates Immo (fixed assets) sheets in the accounting IS and sends the fixed assets’ identification number to Logistics for recording in the Equipment Monitoring Chart.

·       Applies for exemption from Value Added Tax (VAT) and prepares the declarations.

·       Prepare any supporting documents asked for by internal or external auditors.

·       May be required to temporarily replace a member of the accounting team.
 

Responsibility 2: Archiving accounting documents

·       Produces the accounting documents slip

·       Ensures the legibility and regular scanning of supporting documents on daily basis.

·       Daily, archives scanned documents on a server and paper documents in a location that guarantees their physical integrity.

·       Sends supporting documents (paper or digital format) to their final storage locations.
 

4.     Mission 4: Profession facilitation

·       Contributes towards the facilitation of the profession’s development in his or her area of responsibility.
 

5.     Mission 5: Emergency preparedness and response

·       Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.
 

6.     Mission 6: Cash & Advance Management

·       Pays in and disburses money from the cash boxes.

·       Record any transaction on the cash book immediately after the payment.

·       Pays advances, records them in an advance ledger and clears them.

·       Regularly checks the cashbox balance against the cash ledger (weekly and monthly cash counting mandatory without delay).

·       Monitors the availability of cash in the cash boxes and alerts the Treasurer to see if there is a risk of shortage.
 

7.     Mission 7: Cash transfers

·       Prepares transfer orders, submits for Approval.

·       Monitors the number of transfers and follow the payment with Hawala office.

8.     Mission 8: Security & Safekeeping

·       Adheres to security and safekeeping procedures and alerts his or her supervisor in the event of an incident.
 

9.     Mission 9: Supporting Document Check

•       Checks the admissibility of the supporting documents with regard to HI and country rules.