Reporting to the Logistics Manager, the facility officer ensures the efficient management of services to HI personnel for Damascus. He or she is the point person for the logistics/facility manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.
He/she ensures the optimal management of equipment. He/she implements the strategy, including the scheduling of repairs and maintenance to ensure that all equipment is in excellent working order.
He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the professional development principle.
He or she participates actively in the phased reorganization of HI in the field as part of the ROOTS project.
Mission 1 : Participates in the definition of the logistics section of the StratOp and implementsthe action plan for facilities management
- STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his
or her field of activity and geographical area and in line with objectives;.
- RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;
- INCIDENTS: produces incident reports for his or her sphere of responsibility;
- INDICATORS: produces and compiles the data in the facilities management dashboard for his or her geographical area;
Mission 2: Deploys HI’s standards and contributes to it expertise and accountability within his or her remit:
- STANDARDS: applies HI standards for his or her entire professional field with regard to policy, processes and tools;
- LOCAL ADAPTATION: participates in adapting and contextualising these standards to meet local conditions and regulations;
- INTERNAL CONTROL: implements internal control in his or her fields of activity;
- ACCOUNTABILITY: applies internal rules and the rules of institutional donors in his or her fields of activity
Mission 3: Operational implementation of logistics
- Diagnostic phase – Contextual analysis:
- Participates in analysing the programme’s logistics context (evaluation of logistics capacities, table of logistics problems);
Design phase – Resources planning:
- Identifies the material resources necessary for ensuring the project’s feasibility;
- Participates in structuring the human resources concerned by facilities management
Design phase – Resources planning:
- Plans all the means necessary for the optimal management of equipment in his/her fields of activity and geographical areas.
Implementation phase - Coordination:
- Evaluates and adjusts the resources and their distribution according to the needs.
Closure phase
- Implements the on-site storage of archives or their transmission to HQ;
- Implements the return/donation of material;
- Provides the data needed to prepare the financial reports
Mission 4 : Facilitation of the profession sector
- Contributes to the facilitation of the profession sector in his/her geographical area (community of practice)
Skills
Professional skills:
Knows | Practices | Proficient | Expert | |
Maintenance | ü | |||
Safety | ü | |||
Driving | ü | |||
Mechanics | ü | |||
Planning | ||||
Purchasing | ||||
Procurement | ||||
Stock management | ||||
Transport management | ü |
Emergency preparedness and response skills
Knows | Practices | Proficient | Expert | |
Emergency response | ü | |||
Humanitarian monitoring and Emergency Preparedness | ü |
Other professional skills
Knows | Practices | Proficient | Expert | |
Financial and budget management | ü | |||
Donor management | ü | |||
Organisation design | ||||
Facilitation and/ordesign of training andskills development | ||||
Sourcing and recruitment | ||||
Programme mgt: Planning, monitoring and coordination | ü | |||
Operational partnerships |
Cross-cutting skills
Knows | Practices | Proficient | Expert | |
Languages | ü | |||
Frameworks and references | ü | |||
Office and collaborative tools | ü | |||
Stress management | ü | |||
Collaborating in a global organization | ü |
- Education: Bachelor's degree in Logistics, Business Administration, or a related field
- Experience: Minimum of 2 years in a similar role, preferably within humanitarian or development sectors
- Technical Skills: Proficient in logistics and supply chain management software
Languages:
- Arabic: Fluent in spoken and written communication
- English: Proficient in speaking, writing, and comprehension
- Sector Experience: Prior work with international NGOs or local NGOs is essential
Important:
We value diversity and aim to create an inclusive workplace. Female professionals are strongly encouraged to apply.
Our org is an equal opportunity employer and strongly encourages women and persons with disability to apply.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Our organization also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying for the job, the applicant confirms his/her understanding of these recruitment procedures.
PROFESSIONAL STANDARDS:
HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
Humanity & Inclusion is an equal opportunity employer and particularly welcomes applications from Females and persons with disabilities
- The position is based in: Damascus.
- Basic salary for the position: according to HI salary scale.
Closing date: Applications will be accepted until 4:30 PM at the end of working hours on 16th November 2025
closed
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.