MAIN RESPONSIBILITIES:

PROCUREMENT AND SUPPLY SUPPORT:
•    Lead local procurement activities, including sourcing suppliers, obtaining quotes, and liaising with vendors.
•    Support in maintaining detailed procurement records and documentation.
•    Ensure that procurement complies with organizational policies and donor requirements.
 

INVENTORY AND STOCK CONTROL:
•    Assist in monitoring and managing inventory levels at field locations, including conducting regular stock checks.
•    Collaborate with the field logistics officers to implement inventory control measures for minimizing losses and enhancing cost efficiency.
•    Maintain accurate inventory records.
 

TRANSPORTATION AND DISTRIBUTION SUPPORT:
•    Coordinate transportation arrangements for the delivery of goods to project sites within challenging field environments.
•    Assist in tracking and scheduling shipments to ensure timely delivery.
•    Help in ensuring strict compliance with transportation regulations and customs procedures.
 

WAREHOUSING AND STORAGE ASSISTANCE:
•    Provide support in managing field warehouses and storage facilities, ensuring secure and organized storage of materials.
•    Assist in enforcing proper storage and handling procedures, especially for sensitive or perishable materials.
 

EQUIPMENT MANAGEMENT: 
•    Ensure equipment management systems/reports are up-to-date and maintained as per AFH procedures. 
•    carry out an annual asset check. 
•    maintain an asset registry it and communications: 
•    Ensure that all procurement of computers, software, printers is efficient, cost-effective, and meets requirements. 
•    maintenance of computers (hardware and software), and other communications 
and technical equipment of the organization. 
•    Distribute communications equipment and manage the phone credit system.
 

MANAGE SUPPLIERS' FILE AND DATABASE.
•    Carry out market and supplier survey on base when requested.
•    Update suppliers list and master file for Raqqa office.
•    Prepare supplier evaluation document for SCLM approval for pre-qualification.
 

MISCELLANEOUS RESPONSIBILITIES
•    Respect of AFH Charter and internal rules
•    Write in Monthly Reporting
•    Be committed to participate in any other work in order to achieve the project goal.
•    Can support in case of emergency purchases or any increase of the procurement activities.
•    Any other work duties assigned by Field Manager within scope of logistic issues.
 

DOCUMENTATION AND RECORD-KEEPING:
•    Assist in maintaining accurate records of logistics activities in the field, including procurement, shipments, and inventory.
•    Support in the preparation of reports on logistics performance, cost analysis, and key metrics.
•    Implement documentation and record-keeping best practices.
 

ACADEMIC REQUIREMENTS:
•    Associate degree or equivalent in logistics, supply chain management, or a related field.
 

REQUIRED SKILLS & ABILITIES
•    Must have shown project management skills and experience, excellent interpersonal skills, the ability to find solutions and achieve results, the ability to analyze and resolve sophisticated issues, and the ability to empower team members
•    Knowledge of Excel, PowerPoint, Word as well as experience implementing and using procurement systems
•    Organized, detail-oriented, and results-driven with a proactive approach.
•    Strong team player with effective communication and leadership skills.
•    Good mathematical aptitude and problem-solving abilities.
•    Willing to travel regularly and work independently.
•    Fluent in Arabic and English.
•    High personal integrity, trustworthy, and responsive.
•    Able to multi-task efficiently and prioritize tasks.