Duty Station: Although based in Raqqa, the candidate will allocate his/her time as follows: 50% to Raqqa, 25% to Kobane, and 25% to Amuda/Al Hasake. This distribution may involve travel to other bases as required.
Line Manager: Administrative Coordinator
SCOPE OF RESPONSIBILITIES:
We are seeking an experienced Finance Manager to assist the Administrative Coordinator in overseeing and coordinating the daily operations of our syria mission. The ideal candidate will possess excellent organizational and leadership skills, as well as the ability to prioritize workloads and delegate tasks effectively. Additionally, the candidate will be responsible for overseeing administrative officers across all bases.
Financial Management:
§ Prepare the monthly payroll and ensure tax matters are kept updated.
§ Review the payroll submitted by the Primary Healthcare Centres (PHCs).
§ Monitor and manage cash flow, keeping the mission Cash Book updated.
§ Review and approve invoices, expense reports, and other financial documents as per donor regulations.
§ Maintain updated records of staff in health facilities.
§ Coordinate with other bases to ensure timely closure of monthly accounts and availability of supporting documents.
§ Assist in preparing and reviewing budgets, expenses, and financial reports.
Audit Management:
§ Conduct regular audits of financial and administrative procedures and participate in disciplinary actions.
§ Assist the Admin Coordinator in preparing audit samples and responses for internal and external auditors.
Budget Forecasting and Utilization (BFU) Management:
§ Monitor and analyze financial data to identify trends and forecast future financial performance for recommendations.
§ Assist in budget analysis regarding overspending and underspending.
§ Ensure all Material Requisitions (MRs) and Purchase Orders (POs) are accounted for in the BFU.
§ Maintain updated records of PHC staff.
Human Resource / Administration Management:
§ Assist in developing and implementing HR strategies aligned with the business strategy.
§ Manage recruitment, selection, onboarding, training, and development processes.
§ Ensure compliance with labor regulations and HR policies.
§ Stay informed about changes in regulations and best practices related to finance, HR, and admin functions, and ensure compliance.
§ Conduct regular capacity building of staff on HR and Finance policies. Prepare monthly SitRep.
§ Supervise administrative officers at the bases, providing technical support and capacity building as needed.
§ Oversee specific daily operations of the administrative department as directed by the Administrative Coordinator.
§ Assist the Administrative Coordinator in managing schedules, deadlines, and handling employee relations issues as necessary.
§ Oversee the procurement process.
§ At least 8 years of working experience in the field of Administration and Finance must.
§ In-depth understanding of office management procedures, legal policies, and Budget Forecasting and Utilization (BFU) management.
§ Familiarity with financial and facilities management principles.
§ Proficiency in MS Office, including Excel, Word, and PowerPoint.
§ Analytical mind with problem-solving skills.
§ Excellent organizational, multitasking, and leadership abilities.
§ At least a bachelor’s degree in business administration/commerce is must.
§ Deep understanding of budgeting best practices and strategic planning.
§ Demonstrable resourcefulness and empathetic leadership style.
§ Strong communication and interpersonal skills.
§ Ability to handle sensitive information with discretion and confidentiality.
§ Familiarity with Human Resource Information Systems (HRIS) and labor laws/regulations.
§ Ability to work effectively in a fast-paced environment and adapt to change.
§ Very good communication skills.
§ Experience with the INGOs will be preferred.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.