1. KEY RESPONSIBILITIES

    

Budgeting and Planning:

• Assist in preparing annual budgets and financial plans in collaboration with program teams.

• Monitor budgetary performance and provide regular reports on budget vs. actual expenditures.

Financial Reporting:

• Prepare accurate monthly and quarterly financial reports for internal review.

• Support the Finance Coordinator in preparing donor financial reports.

Grants and Contracts Management:

• Track grant and contract expenditures to ensure compliance with donor terms.

• Maintain grant financial files and documentation.

Financial Controls:

• Implement and maintain financial controls to safeguard organizational assets.

• Support internal and external audits by preparing documentation and ensuring recommendations are followed up.

Cash Management:

• Monitor daily cash balances and prepare cash requests/forecasts.

• Ensure proper cash disbursement and reconciliation in line with policies.

Accounting and Record-Keeping:

• Oversee the maintenance of accurate accounting records, including accounts payable, accounts receivable, and general ledger.

• Ensure proper coding and allocation of expenses.

Procurement and Contracts:

• Collaborate with the procurement team to ensure financial compliance in procurement processes.

• Review and approve financial documents related to procurement and contracts.

Team Management and Capacity Building:

• Supervise and support the finance team in daily operations.

• Provide guidance, coaching, and capacity-building opportunities for finance staff.

• Monitor performance, conduct regular follow-ups, and ensure adherence to deadlines and quality standards.