The Logistics Assistant will play a crucial role in supporting the efficient and effective operations of IDA facilities located in Al-Hole Camp, Hasaka. This position is responsible for coordinating procurement, logistics, and warehouse activities to ensure the smooth flow of humanitarian goods and services in response to the ongoing humanitarian needs in the region.
Procurement
Assist in the procurement process, including market research, identifying suppliers, obtaining quotations, and preparing purchase requisitions.
Liaise with suppliers to negotiate favorable terms and conditions, ensuring cost-effectiveness and timely delivery of goods and services.
Maintain accurate procurement records, including purchase orders, delivery schedules, and relevant documentation.
Logistics
Coordinate the transportation of humanitarian supplies from suppliers to the organization's warehouses and distribution points in Al-hole camp.
Arrange shipments and ensure compliance with customs regulations and other relevant procedures.
Collaborate with internal teams to monitor the movement of goods and resolve any logistical challenges that may arise.
Warehouse Management
Assist in managing the organization's warehouses, ensuring proper storage, organization, and inventory management of humanitarian items.
Regularly conduct physical stock checks to maintain accurate stock records and report any discrepancies.
Prepare and coordinate the dispatch of items to distribution points, ensuring accurate documentation and tracking.
Documentation and Reporting
Maintain comprehensive and up-to-date records of all supply chain activities, including procurement, transportation, and warehousing.
Prepare regular reports on supply chain operations, highlighting key performance indicators (KPIs) and identifying areas for improvement.
Compliance and Quality Assurance
Ensure compliance with the organization's procurement policies, as well as relevant humanitarian standards and guidelines.
Monitor the quality of goods received and report any issues or concerns promptly.
Team Collaboration
Work closely with other team members to support programmatic activities and coordinate the timely delivery of humanitarian assistance.
Assist in capacity building initiatives and provide training to staff involved in supply chain activities
Bachelor's degree in supply chain management, logistics, business administration, or a related field.
Proven experience (1-2 years) in supply chain, procurement, or logistics, preferably within a humanitarian context.
Familiarity with humanitarian principles and standards is an advantage.
Strong organizational skills and attention to detail to maintain accurate records and manage complex logistics.
Excellent communication and negotiation skills to interact with suppliers and internal stakeholders effectively.
Ability to work under pressure and in a fast-paced environment, managing multiple tasks simultaneously.
Proficiency in relevant software, such as MS Office, inventory management systems, or other supply chain tools.
Fluency in English, Arabic (written and spoken) is essential.
Female Candidates are highly encouraged to apply.
Complying with IDA Code of Conduct and PSEA Policies
Knowledge of the context in North-East Syria and Raqqa and Hasaka sub-district in particular
Good standing and reputation in the community
Experience of working with local partners;
Experience of conducting assessments and monitoring activities;
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