The Finance Assistant / Cashier is responsible for supporting daily financial operations, ensuring accurate processing of payments, and maintaining proper documentation in compliance with the org policies and donor requirements. The position manages cash disbursements, prepares vouchers, maintains up-to-date cash books, and ensures that all financial transactions are properly supported, recorded, and authorized.
Under the supervision of the finance officer, the Finance Assistant / Cashier ensures effective cash and management, including timely replenishment, reconciliation, and secure handling of funds. The role also supports the month-end closure by preparing payment packages, organizing financial documentation, and assisting with reconciliations and audit preparations.
The Finance Assistant / Cashier plays a key role in maintaining transparency and accountability in financial operations, ensuring smooth day-to-day support to program and operational teams.
Accounting, record keeping
- · Consult with Administration and Procurement staff at all times on completeness of supporting documentation for all payment requests and take necessary action to expedite settlement of all outstanding invoices or utility bills.
- · Check invoices by verifying mathematical accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached.
- · Check all payment requests for travel related expenses and advances to staff ensuring that payments are supported by the relevant documentation i.e. TER.
- · Review and ensure all salaries and benefits payments for consultants are valid and supported by current contracts.
- · Raise a Jira ticket and ensure all supporting documents are complete. Review the expenses booked by the AP Global team to confirm they are accurate.
Cash management
- · Be responsible for the cash in office and ensure cash counts are being done on weekly and monthly basis.
- · Prepare the cash forecasts and raise cash requests for the offices on monthly basis.
- · Confirm receiving the cash transfers (funds), after ensuring the amounts and the quality of the pills.
- · Responsible for exchanging the money from USD to SYP when needed.
- · Proceed with cash payment on daily basis, after getting approvals, and record the payments in the PS system.
- · Proceed with the staff salary payments, driver payment and TW payment on time.
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- · Maintaining Manual Cash Book/Register daily.
- · record the EFT for the cash transfer from USD safe Cash account to SYP Safe cash account into financial software.
- · Provide a cash receipt voucher to the AP Global team for the payment made through Safe Cash, so they can record the transaction in the financial system.
- · Record receipts from employees in AR module as necessary.
Archiving
- · Scanning of all Payments vouchers and Finance documents along with all supporting documents on daily basis.
- · Be responsible for all the Filling of financial documents for easy reference of internal and external audit.
- · Assist finance department in photocopying of daily financial record.
- · Organize the soft copy to be shared with Finance co on Weekly basis.
- · Update a finance tracker on daily basis and save it on the shared folder.
- BA degree in accounting or equivalent combination of education and work experience
- · At least 1-3 years of previous experience in a similar position
- · Good communication and presentation skills.
- · Well organized and ability to act in a professional and ethical manner.
- · Firm belief in teamwork, gender equality, participatory approach and sustainable development.
- · High level of expertise in using Microsoft Word & Excel
- · Excellent communication and writing skills
- · Detail oriented
- · Multi-tasking
- · Ability to work under pressure
- · Excellent interpersonal skills, ability to work on one’s own and complete tasks and produce high quality output.
- · Should be customer focused, communicating with impact and managing performance effectively.
- · proactive in problem solving, initiating actions and making operational decisions.
- · actions, and making operational decisions
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.