The Project Officer based in Amuda with frequent visits to Hassakehshall provide programmatic support to Hassakeh National Hospital and the health facilities supported within the BRIDGE project.
The Project Officer is primarily responsible for performing the assigned tasks, which include, but are not limited to, the following. Flexibility and availability to undertake additional programmatic and operational tasks, as needed, are mandatory requirements.
The Project Officer is expected to perform all programmatic and operational tasks in a timely manner under the general supervision of the Project/Program Manager, in close coordination with relevant departments.
Monitoring and Follow-Up:
• Support the Project/Program Manager (PM) in planning, managing, implementing, and monitoring all project activities related to health and logistics.
• Monitor the support provided to Hassakeh National Hospital and ongoing activities within the hospital.
• Coordinate with relevant UPP departments (Medical, Protection, MEAL, Admin, HR, Logistics, and Security) regarding any challenges and needs during project implementation, and report directly to the Program/Project Manager and program team.
• Maintain a good relationship with the hospital management team and provide updates on a weekly basis, or daily if needed.
• Attend the hospital weekly to ensure a constant monitoring and conduct regular field visits in the other supported facilities.
• Ensure protection mainstreaming in the supported facilities through ProM reports.
• Facilitate seminars, training, and capacity-building activities and provide all related documentation.
• Follow up on referrals from each camp and their stay at the hospital with the medical team and hospital management, and report when they are discharged.
Coordination:
• Assist the PM and program team in organizing meetings with hospital management and the Department of Health (DoH).
• Support the PM in organizing team and project coordination meetings and assist in taking meeting minutes.
• Represent the program team in technical and sectoral coordination meetings at the hospital when the Medical Coordinator, Medical Advisor, or PM are not present, as assigned by the PM.
• Follow up on hospital updates, actively participate in hospital coordination meetings, take minutes, and act on relevant action points.
• Ensure good relationships, communication flow, and coordination with hospital management and the project team, including technical teams (Medical, MEAL and Logistics).
• Assist in drafting agreements with CoH when requested by the PM.
• Establish and follow up on mechanisms to improve the effectiveness and efficiency of field activities and ensure coordination and information sharing among project components and stakeholders.
Reporting:
• Draft and share daily, weekly, and monthly reports with the PM, program team, and relevant departments.
• Support the collection of information for reporting purposes and report writing.
• Assist in donor reporting (monthly reports).
• Support internal reporting.
• Assist in drafting any other reports as required by the PM.
Admin/Logistics:
• Assist the PM and program team in identifying needs at the hospital and in the other facilities during project implementation.
• Support the PM and the compliance and admin teams in monitoring the Health Equity Fund mechanism.
• Coordinate with the logistics department for the supply chain purchases and distribution.
• Support the PM in drafting project PRs and warehouse requests.
• Assist the PM in preparing supportive documentation when requested.
:
Bachelor's degree in project management or any related field. Excellent computer skills, particularly in Microsoft Office.
Strong communication skills
Experience 1 - 3 years
English and Arabic are essential, and Kurdish is preferred
When applying, please put the job title in the subject box
Project Officer
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.