The Admin officer for the Roj Camp medical clinic will be responsible for handling all office administrative work which include a wide range of responsibilities such as but not limited to staff timesheets, office maintenance, staff lunch arrangements, fleet management, subbase/office operations, maintenance, purchases for base and staff needs, and financial reconciliation. The Admin Officer is a prominent position on the team, and requires an individual with a kind, approachable demeanor who is organized, professional, and experienced in operations, HR, and office management. Excellent teamwork and communication skills are required to excel in this role. This position requires commitment and understanding of OUR ORGANIZATION Mission and Statement of Faith, as well as agreement and compliance with the statement of faith and policies.
Hours:
40+ hours/wk
Manage and oversee the ORGANIZATION’S Derik sub-office which includes its daily maintenance activities.
- Maintain the inventory for material, assets, IT equipment, etc. assigned for the sub-base and the program.
- Assists/oversees financial activities (Petty Cash, Staff CA/FER, etc.) according to ORGANIZATION’S Finance Procedures. He is also to oversee and ensure that proper and valid documentation for all financial transactions.
- Maintain project team timesheets as well as guards, drivers as needed
- Directly supervise the drivers, guards, and cleaners assigned to the office.
- Organize staff lunches and refreshments.
- Monitor electricity, generator, and water usage and inform management about consumption and payments. Facilitate payments when necessary.
- Maintains all office administration files and tracking for needs in the office such as stationary and supplies.
- Keeps the administration computer files up to date and in proper order.
- Keeps computers, internet, phones, and printers in good working order.
- Support the IT technician to follow up on computer problems/ issues.
- Other duties assigned by the Program manager (PM)
Skills Required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Attention to detail, anticipation and follow up are core values of the job function.
2. Possesses strong organizational and problem-solving skills.
3. Must be a self-starter and internally driven to success and hard work.
4. Possesses strong cross-cultural communication skills, both written and verbal.
5. Must be a humble team player
6. Ability to be flexible and adaptable.
7. Willingness to travel in and out of the field.
8. Must have analytical and report writing skills.
9. High level of integrity and stewardship
10. Committed to the ORGANIZATION’S values and ethics
Education / Experience Needed
• Bachelor’s degree, diploma certificate in management/human resources or other relevant fields.
• Has at least 2 years’ experience in administration/finance
• Experience in low-resource setting (preferably camps in NES)
Language
· English, required
· Arabic required
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands will be dependent upon situation and event.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
o Travelling
o Work in a security context that is fluid
This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All ORGANIZATION’S staff is expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
The employee's signature below confirms their acknowledgment, understanding, and acceptance of the responsibilities and expectations outlined in this job description.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.