In preparation for future humanitarian and development programmes across Syria, Action for Humanity (AFH) is establishing a roster of qualified and experienced professionals.
This initiative aims to identify competent candidates in advance and build a reliable talent pool that will enable AFH to respond efficiently to future recruitment needs and mobilise skilled teams when new programmes and funding opportunities arise.
Shortlisted applicants will undergo the relevant technical assessments and selection checks. Candidates who successfully complete the process will be included in AFH’s talent roster and may be considered for suitable positions based on future programme requirements, location, experience and the availability of funding.
Inclusion in the roster does not constitute an immediate offer or guarantee of employment. However, roster members may be prioritised for consideration when relevant vacancies become available.
Qualified professionals who are motivated to contribute to humanitarian response and sustainable development in Syria are encouraged to apply for the positions listed below.
KEY Responsibilities:
Report to Supply chain coordinator and Senior SC Officer and perform tasks set as required
Manag the fleet for all the projects and arrange the movement plans according to the program needs, manage the drivers and coordinate the transportation tasks, check and examine the vehicles’ ability and readiness for movements, control the attendance sheet and the car logs for the drivers
Manage the administration needs in the office and coordinate with all the department, Manage the office store and register all in and out supply, Prepare the PR for the quarter need accordingly
Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
Sorting incoming mail and courier deliveries for distribution also checking accuracy of office bill calculations, coding, and data, and supply
Prepare and send outgoing mail and courier parcels
Forward incoming general e-mails to the appropriate staff member
Coordinate with supply chain Department to manage and oversees the staff and visitor guesthouse maintenance and relationship with landlords etc as required and follow up when needed
Purchase, receive and store the office supplies ensuring that basic supplies are always available
Code and file material according to the established procedures
Update and ensure the accuracy of the organization's databases
Back-up electronic files using proper procedures
Provide secretarial and administrative support to management and other staff
Make travel arrangements and prepare travel documentation as required for staff and Syria Relief visitors
Coordinate the maintenance of office equipment
Managing all secretarial tasks of the office needs like
Arrangement of all internal meetings and Coordination between departments
Stationary
Kitchen
Meeting room
Coordination and arrangement of all outside visits:
Visitors
Guesthouse
Programs
General care and needs
Qualifications and Education Requirements:
High school or Diploma in business management or accounting or economy or any logistics related field preferred but not required
General Work Experience:
One year's experience in general office secretarial or administrative tasks In general, able to support operations by assisting, helping, organizing and sharing in implementing administrative systems and monitoring the work progress
Skills:
Languages:
Good in English (Writing-Reading-Speaking)
Good in Arabic (Writing-Reading-Speaking)
Computing:
Advanced proficiency in Microsoft Office (Excel, Word, outlook)
Good time management
Admin tasks Management
Strong organization, work prioritization
Strong people skills: good communication and networking
Effective at negotiation and persuasion
Abilities:
To maintain and manage fleet systems
To maintain and manage admin ordering systems
To communicate efficiently with multiple teams\employees of different backgrounds or nationalities
To communicate efficiently and effectively with visitors, government authorities
To show commitment to social justice and the mission of the organization
To demonstrate commitment to high professional ethical standards and a diverse workplace
To manage travel arrangements and bookings
To organize events and training as required in coordination with other departments
To follow and track legal issues effectively
To organize office and guesthouse issues as required
To organize an administrative team
To work extra time as needed
How to Apply:
If you wish to apply for the advertised vacancy, please send your CV through the following link: click here
Job code: AFH/SY/WOS/SCA/599
AFH has the right to commence the recruitment process before the deadline
“All Action for Humanity members (staff, volunteers and interns) are committed to the AFH policies such as, AFH Code of Conduct, Child Safeguarding Policy, Reporting Sexual Exploitation and Abuse, Reporting Conflict of Interest, Reporting Misconduct”
Child Safeguarding Policy:
Child abuse in all forms is unacceptable to AFH which recognizes its responsibility to protect children from harm in all areas of its work AFH is committed to ensuring a child-safe environment and is applying a zero-tolerance approach
towards any kind of child abuse and exploitation We understand the diverse needs of every individual, and we're proud to announce our unwavering dedication to creating an inclusive environment for persons with disabilities
PSEAH-Discrimination, Abuse, and Harassment Policy:
AFH unwavering dedication extends to creating a workplace that fosters respect, equality, and dignity Introducing our Discrimination, Abuse, and Harassment Policy, we affirm our stance against any discrimination, abuse, or harassment based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status We declare zero tolerance for any form of mistreatment, whether physical, sexual, or verbal Our employees and associated personnel are integral to upholding these values, ensuring a work environment where everyone's rights are respected, both within and beyond the AFH community Join us in building a future where protection, safety, and respect prevail for all and It is forbidden for AFH employees inflict harm on children or vulnerable groups or carry out acts of harassment or sexual exploitation of children and adults, directly or indirectly, inside or outside the organization, during or after working hours "
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.