MAIN RESPONSIBILITIES:

PROCUREMENT AND SUPPLY SUPPORT:
•    Lead local procurement activities, including sourcing suppliers, obtaining quotes, and liaising with vendors.
•    Support in maintaining detailed procurement records and documentation.
•    Ensure that procurement complies with organizational policies and donor requirements.
 

INVENTORY AND STOCK CONTROL:
•    Assist in monitoring and managing inventory levels at field locations, including conducting regular stock checks.
•    Collaborate with the field logistics officers to implement inventory control measures for minimizing losses and enhancing cost efficiency.
•    Maintain accurate inventory records.
 

TRANSPORTATION AND DISTRIBUTION SUPPORT:
•    Coordinate transportation arrangements for the delivery of goods to project sites within challenging field environments.
•    Assist in tracking and scheduling shipments to ensure timely delivery.
•    Help in ensuring strict compliance with transportation regulations and customs procedures.
 

WAREHOUSING AND STORAGE ASSISTANCE:
•    Provide support in managing field warehouses and storage facilities, ensuring secure and organized storage of materials.
•    Assist in enforcing proper storage and handling procedures, especially for sensitive or perishable materials.
 

EQUIPMENT MANAGEMENT: 
•    Ensure equipment management systems/reports are up-to-date and maintained as per AFH procedures. 
•    carry out an annual asset check. 
•    maintain an asset registry it and communications: 
•    Ensure that all procurement of computers, software, printers is efficient, cost-effective, and meets requirements. 
•    maintenance of computers (hardware and software), and other communications 
and technical equipment of the organization. 
•    Distribute communications equipment and manage the phone credit system.
 

MANAGE SUPPLIERS' FILE AND DATABASE.
•    Carry out market and supplier survey on base when requested.
•    Update suppliers list and master file for Raqqa office.
•    Prepare supplier evaluation document for SCLM approval for pre-qualification.
 

MISCELLANEOUS RESPONSIBILITIES
•    Respect of AFH Charter and internal rules
•    Write in Monthly Reporting
•    Be committed to participate in any other work in order to achieve the project goal.
•    Can support in case of emergency purchases or any increase of the procurement activities.
•    Any other work duties assigned by Field Manager within scope of logistic issues.
 

DOCUMENTATION AND RECORD-KEEPING:
•    Assist in maintaining accurate records of logistics activities in the field, including procurement, shipments, and inventory.
•    Support in the preparation of reports on logistics performance, cost analysis, and key metrics.
•    Implement documentation and record-keeping best practices.