SCOPE OF RESPONSIBILITIES: 

We are seeking an experienced Administration/HR Manager to assist the Administrative Coordinator in overseeing and coordinating the daily operations of our NES mission. The ideal candidate will possess excellent organizational and leadership skills, as well as the ability to prioritize workloads and delegate tasks effectively. Additionally, the candidate will be responsible for overseeing administrative officers across all bases.

.--------------------------------------------------------------------------------------------------------------------------

MAIN RESPONSIBILITIES:

Financial Management: 

• Prepare the monthly payroll and ensure tax matters are kept updated.

• Review the payroll submitted by the Primary Healthcare Centres (PHCs).

• Monitor and manage cash flow, keeping the mission Cash Book updated.

• Review and approve invoices, expense reports, and other financial documents as per donor regulations.

• Maintain updated records of staff in health facilities.

• Coordinate with other bases to ensure timely closure of monthly accounts and availability of supporting documents.

• Assist in preparing and reviewing budgets, expenses, and financial reports.

Audit Management: 

• Conduct regular audits of financial and administrative procedures and participate in disciplinary actions.

• Assist the Admin Coordinator in preparing audit samples and responses for internal and external auditors.

Budget Forecasting and Utilization (BFU) Management:

• Monitor and analyze financial data to identify trends and forecast future financial performance for recommendations.

• Assist in budget analysis regarding overspending and underspending.

• Ensure all Material Requisitions (MRs) and Purchase Orders (POs) are accounted for in the BFU.

• Maintain updated records of PHC staff.

Human Resource / Administration Management:

• Assist in developing and implementing HR strategies aligned with the business strategy.

• Manage recruitment, selection, onboarding, training, and development processes.

• Ensure compliance with labor regulations and HR policies.

• Stay informed about changes in regulations and best practices related to finance, HR, and admin functions, and ensure compliance.

• Conduct regular capacity building of staff on HR and Finance policies. Prepare monthly SitRep.

• Supervise administrative officers at the bases, providing technical support and capacity building as needed.

• Oversee specific daily operations of the administrative department as directed by the Administrative Coordinator.

• Assist the Administrative Coordinator in managing schedules, deadlines, and handling employee relations issues as necessary.

• Oversee the procurement process.