In preparation for future humanitarian and development programmes across Syria, Action for Humanity (AFH) is establishing a roster of qualified and experienced professionals.
This initiative aims to identify competent candidates in advance and build a reliable talent pool that will enable AFH to respond efficiently to future recruitment needs and mobilise skilled teams when new programmes and funding opportunities arise.
Shortlisted applicants will undergo the relevant technical assessments and selection checks. Candidates who successfully complete the process will be included in AFH’s talent roster and may be considered for suitable positions based on future programme requirements, location, experience and the availability of funding.
Inclusion in the roster does not constitute an immediate offer or guarantee of employment. However, roster members may be prioritised for consideration when relevant vacancies become available.
Qualified professionals who are motivated to contribute to humanitarian response and sustainable development in Syria are encouraged to apply for the positions listed below.
The Supply Chain coordinator SCC is a key position to the success of and delivery of quality processes. The SCC is responsible for supporting the Operations Management Roles in Offices in the planning, managing staff, execution and monitoring of activities according to program priorities in compliance with organizational Supply Chain policies and procedures and donor rules and regulations. The SCC also provides support to the overall response of the operations and will be managing highly demanding logistics functions in all the organization. This position is responsible for ensuring efficient procurement, inventory management, transportation coordination, and documentation. The role is essential for facilitating the flow of goods and materials required for our humanitarian and development projects
Under the direct supervision of the Operation Manager and Head of supply chain, the Supply Chain coordinator will be responsible for the following:
Supply Chain Planning:
Ensure procurement plans are developed for all active grants in collaboration with program Coordinators/Managers
Coordinate with supply chain field staff ensuring that there is sufficient space in warehouses before sending program supplies to the field sites
Procurement Management:
Ensure effective handling of inventory
Lead Market Analyses by collecting, organizing, and analyzing market data and share results with program team and field Coordinators/ Managers
Lead the bidding process by developing and issuing requests for proposals (RFP), Request for Quotations (RFQ), and completing a purchase request process
Ensure review and execution of procurement contracts in timely fashion
Manage relationships with suppliers and program staff
Make sure supply chain monthly and quarterly reports are submitted on time to the leadership team
Ensure all Suppliers' information is filed and maintained confidentially in all offices
Inventory Management:
Managing the warehouse staff, Warehouse site selection, and Implementation of warehouse safety/security requirements
Ensure effective handling of inventory, including drug storage, cold chain, buffer stock, gift in kind, and food commodities
Implement the organization inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable
Produce grants ending and year-end inventory reports in a timely manner
Coordinate inventory disposal procedures
Assets Management:
Managing the assets, Develop Assets maintenance, including repairs tracking and insurance coverage process
Ensure spot-checks are done systematically, documented and reported for all the organization assets, inventory and equipment every 6 months
Handle asset and property disposal, including auction management
Ensure that grants inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date
Logistics and Fleet Management:
Managing fleet staff, Conduct transportation needs assessments
Develop and supervise fleet movement plans, vehicle maintenance, drivers assignment, vehicle safety, and fuel consumption
Develop vehicle management cost analysis
Implement and sustain segregation duties in procurement and other related functions
Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making process
Compliance and Ethics:
Ensure compliance with the organization and donor policies in the procurement of program supplies and assets
Identify and timely address fraud and corruption red flags
Implement and sustain segregation duties in procurement and other related functions
Develop and support implementation of post-audit corrective action plans and other improvement plans
Staff Management and Development:
Support recruitment of new staff through effective utilization of the organization supply chain competency matrix
Ensure supply chain staff training and capacity building plans are developed and incorporated into the budget
Ensure each team members' objectives are set following the organizational unit vision as well as operations context
Assess supply chain staff competency and training gaps and develop appropriate intervention programmes
Coordinate training and maintain training records
Documentation and Reporting:
Maintain accurate records of all logistics-related activities, including procurement, shipments, and inventory
Generate regular reports on logistics performance, cost analysis, and other key metrics
Risk Management:
Identify potential risks in the supply chain and develop strategies to mitigate them
Monitor and respond to any unforeseen logistical issues promptly
Qualifications and Education Requirements
Preferred graduate with bachelors in logistics/supply chain management or bachelor’s in engineering/ business management or similar relevant experience considered
General Work Experience
More than 3 years of progressive Supply Chain professional experience, with 1 year at a similar level of responsibility
Experience working in an ERP environment
Experience with Data Analysis
Clear training and mentoring ability
Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines
Skills
Languages
Excellent in English (Writing-Reading-Speaking)
Excellent in Arabic (Writing-Reading-Speaking)
Computing
Advanced proficiency in Microsoft Office (Excel, Word, outlook)
Have a high degree of flexibility and ability to work under sometimes acute hardship conditions against tight deadlines
Strong computer and communication equipment skills, including in Microsoft Office applications
Strong communicator, negotiating to facilitate and presenting
Team Management and supervisory
Able to work effectively in a highly matrixed structure
Strong financial management and budgeting skills
Good training and coaching ability
Ability to travel to remote field offices
Management
Communication
Problem Solving
Time Management
Attention to Detail
Analytical Skills
Negotiation Skills
Teamwork
How to Apply:
If you wish to apply for the advertised vacancy, please send your CV through the following link: click here
Job code: AFH/SY/WOS/SCC/597
AFH has the right to commence the recruitment process before the deadline
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Child Safeguarding Policy:
Child abuse in all forms is unacceptable to AFH which recognizes its responsibility to protect children from harm in all areas of its work AFH is committed to ensuring a child-safe environment and is applying a zero-tolerance approach
towards any kind of child abuse and exploitation We understand the diverse needs of every individual, and we're proud to announce our unwavering dedication to creating an inclusive environment for persons with disabilities
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AFH unwavering dedication extends to creating a workplace that fosters respect, equality, and dignity Introducing our Discrimination, Abuse, and Harassment Policy, we affirm our stance against any discrimination, abuse, or harassment based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status We declare zero tolerance for any form of mistreatment, whether physical, sexual, or verbal Our employees and associated personnel are integral to upholding these values, ensuring a work environment where everyone's rights are respected, both within and beyond the AFH community Join us in building a future where protection, safety, and respect prevail for all and It is forbidden for AFH employees inflict harm on children or vulnerable groups or carry out acts of harassment or sexual exploitation of children and adults, directly or indirectly, inside or outside the organization, during or after working hours "
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